Timesheet Fraud

The timesheet fraud
on this page is ideal for companies that need to bill hours worked, but don’t craving to explanation clock in/out times. To folder in/out times and have Excel calculate hours worked, try our become old Sheet subsequently Breaks or the grow old Card Calculator. To keep track of hours worked upon specific projects, attempt the Timecard template. If you desire your employees to use printable time sheets, our templates can be modified easily for printing blank forms.

If theres one thing that both employees and employers succeed to with, its that times tracking is an entirely tedious process.

To make the process easier, download the three clear employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats final in this article.

You can then use an automated period tracking tool on the other hand of filling out spreadsheets or PDFs manually.

Using an automated times tracking tool like epoch Doctor will find the money for you far away more accurate reports similar to zero directory effort  saving you times and money.

To learn virtually how get older Doctor automatically tracks times for you, hop to this section of this article.

What We Will cover in This Article:

The 3 Types of clear Timesheets to Download:

You can click below to go to each template (in MS excel, Google Docs, MS Word and PDF formats)

  1. Weekly grow old Sheet Template
  2. Bi-Weekly become old Sheet Template
  3. Monthly become old Sheet Template

Automated grow old Tracking

  1. Cons Of Excel grow old Sheets
  2. Using Automated era Tracking Tools then again of directory templates

Timesheet Basics:

  1. What Is a mature Sheet?
  2. Applications of get older Sheets?
  3. How To Streamline Your become old Tracking Process
  4. Key Tips for Using times Sheets

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Weekly Timesheet Template Free

Weekly Timesheet templates are used behind you calculate put it on hours and pay periods upon a weekly basis.

Notes upon our weekly simple timesheet template:

The Week starting pitch automatically inputs the date today and fills up the date and day columns accordingly. You can fine-tune this manually.

Total employee hours worked are calculated automatically. You only obsession to enter your mature In and epoch Out data.

Total Pay is calculated automatically based on the Rate Per Hour that you set.

Automatic calculations only apply to these versions: Google Sheets and Microsoft Excel. Weve by yourself provided blank timesheet templates forgive for Microsoft Word and PDF.

Download Timesheet Links:

  1. pardon Google Sheet (When youre upon the sheet, click File > create a Copy if you want to make your copy)
  2. release Excel period sheet Template
  3. clear Word mature sheet Template
  4. release PDF era sheet Template

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Bi-Weekly Timesheet Template Free

If you calculate put-on hours and pay periods every two weeks, a biweekly timesheet template would feat you better.

Notes upon our bi-weekly simple timesheet template:

The Week starting auditorium automatically inputs the date today and fills going on the date and day columns accordingly. You can change this manually.

Total employee hours worked are calculated automatically. You on your own infatuation to enter your become old In and era Out data.

Total Pay is calculated automatically based on the Rate Per Hour that you set.

Automatic calculations solitary apply to these versions: Google Sheets and Microsoft Excel. Weve on your own provided a empty timesheet template for Word and PDF.

Download Timesheet Links:

  1. forgive Google Sheet (When youre on the sheet, click File > make a Copy if you desire to make your copy)
  2. forgive Biweekly Excel Timesheet Template
  3. pardon Word Biweekly Timesheet Template
  4. clear PDF Biweekly Timesheet Template

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Monthly Timesheet Template Free

This timecard template is more detailed as it provides an overview of your monthly achievement hours and pay as competently as a weekly chemical analysis of that data. You can even divide this into a semi monthly timesheet.

Notes on our monthly easy timesheet template:

In this forgive monthly timesheet, the Month showground automatically inputs the current month. You can modify this manually by entering any date of the month you desire to make a timesheet for.

Dates and Days automatically occupy in the works according to the Month pitch in the excel monthly timesheet. This includes the Week Starting column.

Total employee hours worked are calculated automatically on a monthly basis in this release monthly timesheet. You abandoned compulsion to enter your epoch In and times Out data upon the Weekly psychiatry section.

Total Pay is calculated automatically based on the Rate Per Hour that you set and the pay period.

Automatic calculations lonesome apply to these versions: Google Sheets and Microsoft Excel. Weve unaided provided a empty timesheet template for Word and PDF.

Download mature sheet Links:

  1. release Google Sheet (When youre upon the sheet, click File > create a Copy if you desire to make your copy)
  2. release Microsoft Excel Monthly get older sheet Template
  3. forgive Microsoft Word Monthly grow old sheet Template
  4. release PDF Monthly epoch sheet Template

And now, this is the 1st picture:

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Limitations of directory grow old Tracking with Templates

Using spreadsheets or docs to track period has several limitations. Its far away more involved to automate grow old tracking in the manner of a tool bearing in mind get older Doctor.

1) The Human error Factor

There are a increase of possibilities arising from human error that could lead to omnipresent mistakes in excel timesheets. For example, straightforwardly using the wrong formulas, incorporating wrong formats or mistakenly leaving out key figures can guide to serious miscalculations in employee pay rates.

In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. aggravating to entrance these deleted sheets can be a certainly difficult task and inevitably guide to crises.

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2) The Discrepancy amongst Actual Hours Worked vs Reported Hours Worked

While you must trust your employees, you cant guarantee that everyone of them will be accurate afterward their reporting. There may even be chance errors in reporting actual hours worked.

Unfortunately, Excel sheets dont provide you when the aptitude to track actual hours worked in real-time. time sheets are based upon reported hours worked, manually inserted in the spreadsheets.

A discrepancy of more or less 5-10 minutes all morning may not be an issue, but next this difference climbs up, you could lose a lot of money.

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3) You Cant alter Or Update Data

Tracking times always involves elements of modification  whether its a hasty extra task or if something takes longer than traditional  there always has to be reveal for adjustment.

However, modifying data upon normal excel templates is a certainly mature absorbing process.

This obscurity has immense implications behind the updates are seen too late and the employee has already been billed for a humiliate amount of hours than actually worked.

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4) Its difficult To Assess Productivity

Sure, Excel timesheets provide managers next every the hours workers have worked in a particular week or month, but its too much data to go through at once.

The format of this data isnt conducive to making insightful decisions. In addition, the chances of a governor misinterpreting counsel is quite tall seeing as its quite difficult to go through it all.

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5) The matter taking into account Historical Data

You must recall that Excel timesheets arent meant to increase historical data. What this means is that quite often, to keep space, earlier edition of reports are written over and updated.

The downside of this is you dont have access to older data anymore.

The biggest drawback of not having entry to historical data is that companies cant spot long term trends and analyze productivity higher than become old or even have proof to resolve disputes greater than hours worked in the future.

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6) You Dont Have permission To Real Time Reports

Timesheets are often sent to managers on a weekly basis.

This means managers dont acquire updates very nearly an employees exploit hours in genuine time. The event here is as managers deserted get a delayed copy, a lot of the get older these sheets may not reflect whats currently in the works or whether there has been any alterations to circumstances.

In addition, these reports can get at a loose end in the managers inbox or they can acquire the wrong, outdated story of the file.

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7) Their Tendency To Crash

The more an Excel sheet is updated or shared, the progressive the chances of the file getting corrupted and unusable. You cant rule that risk as soon as it comes to the important task of times tracking.

Use an Automated era Tracker Tool

If you craving a more efficient showing off to track time, something that takes less of your era to govern and analyze, an automated online tracking tool is for you.

Professional timesheet software considering period Doctor is a good swap to calendar employee grow old sheets. time Doctor is a epoch tracking tool that gives you automated reports roughly your employees produce an effect goings-on including:

  1. The tasks theyve worked on
  2. The time it took them
  3. What sites they visited during regular hours
  4. Clock in get older and clock out become old and more.

With this software based times clock, keeping track of hours worked has never been easier!

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Few Basic Features of get older Doctor

Easy epoch Tracking For Tasks

Employees have to begin a timer aligned to a task and get older Doctor runs in the background logging how much epoch the employee spends on that specific task. There is no craving for any directory timesheet calculator  they just have to log in and out. It makes the entire process of get older tracking for individual tasks that much simpler.

Usage Monitoring

With become old Doctor, you can monitor poor period usage  such as the become old your workers spend on failed sites when YouTube and Facebook  to create sure that your employees arent slacking off during their regular hours. in the same way as an employee accesses websites taking into consideration these, times Doctor automatically sends a pop taking place asking if theyre nevertheless working.

This is a categorically useful feature and not usually genial in this simplistic form in further mature tracking tools in the same way as Dovico timesheet software, Toggl, etc.

Time Doctor can in addition to recognize screenshots of the employees screens at random intervals during their produce a result hours to create distinct theyre working. You can slope off this feature if you wish. If you realize use this, we suggest that you notify your employees that you are taking screenshots.

The software will moreover automatically agree to that an employee is taking a fracture if theres inactivity for three minutes. This ensures that the software isnt executive by error gone your employees are on their lunch breaks or are just taking a quick breather.

Needless to say, a regular spreadsheet wont be adept to monitor your employees to this extent.

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Advanced Reporting

The mature reports generated by period Doctor are far afield more detailed than those youd acquire from a regular get older sheet, making the get older tracking process more meaningful.

You can view data on compound parameters at the blink of an eye. You have entry to detailed reports vis–vis era usage sorted by individuals, groups, projects and era periods  something you dont get from regular spreadsheets and timecards.

Here are some of the reports you have right of entry to later using times Doctor:

1) Timesheet Report

The timesheet bill highlights the sum hours worked by your employees during a specific time so you have an idea of what theyre every in the works to. Whats more is that you can easily export these into either .CSV or .XLS formats to create it simple to store.

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2) period Use Report

With this, you can look what each individual team member was working on in a unquestionable period. As become old Doctor requires users to input the task they are lively on since tracking, youll have an accurate breakdown of how much get older each user spent on each task during a period.

3) Timeline Daily Report

Like a daily timesheet template, the timeline daily story gives you a detailed testing of every the con your employees have curtains in a daylight  youll know what tasks were worked on, by who and for how long.

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4) Projects Report

Like a project timesheet, the projects report focuses upon individual projects. You get a laboratory analysis of the amount of epoch spent on the task in sum as skillfully as identifying which team member spent the most era upon it.

5) Attendance Report

The attendance credit makes tracking absentees in a detached team much easier. Youll have a list of all the absentees in the week along taking into account the explanation why they couldnt create it.

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6) poor times Use Report

Time Doctor has a built-in safeguard to ensure that your employees are spending period in the right places.

Sites in the manner of Reddit, Facebook, Youtube, Twitter etc are all categorized as potential poor period use (this list is customizable and the feature can be disabled).

Time Doctor will lp which of these sites an employee visited, gone they visited it and for how long  making determined theres operating period management.

Think of it as a times card calculator designed to track hours spent on tasks you dont want your employees operational on.

7) Web and App Usage Report

This relation showcases every the Internet usage and application upheaval of each employee. However its not detailed acceptable to be in you which of these apps or sites were bungled ones- youll have to use the poor era usage bill to track that.

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Privacy Controls

Time Doctor provides your employees later than every the security they dependence on the subject of their privacy like using a grow old tracking app. Nothing will be recorded or tracked in the same way as theyve marked that theyre not working.

Also if a screenshot was taken gone they were upon a fracture and forgot to discontinue get older Doctor, they have the unusual to delete it.

Multiple Integrations

Time Doctor has merged integrations in imitation of tools that your team may already be using with Todoist and Slack- making the transition to using an employee epoch tracking software from a established spreadsheet that much more simple.

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What Is A Timesheet?

A timesheet is a spreadsheet for recording how much epoch an employee spent operational upon stand-in tasks. Your employees enter the truthful grow old subsequent to they begin affect for the morning and next their out grow old  thats like they log out. later the total times worked upon individual tasks is calculated. Its that simple.

Keeping track of how much get older an employee works can be incredibly helpful. Not and no-one else does it makes the entire payroll process for sum hours worked far more transparent, but next ensures that your employees remain organized.

Ideally, these are the must-have data fields for timesheets:

  1. An employee publish and ID Number if applicable
  2. A squabble for each morning of the week
  3. A column for the date, start mature and stop time
  4. In some cases, a column to list overtime hours and sick leave
  5. An place for the official and employee to put a signature to validate the truth of the suggestion in the period sheet

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Applications of Timesheets

As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.

Here are a few reasons why you should use a timesheet:

To maintain chronicles and Resolve Disputes

The chief defense why employers use grow old sheets is to maintain a folder of how many hours their employees show and log any overtime put in. If they have an organized and obedient exaggeration of tracking how much comport yourself their employees put in, it makes it gauge their performance. If their pay is united to hours worked (such as for freelance or bargain team members) timesheets create it easier to pay them accordingly.

What this in addition to does is avoid a concern where there is a major payroll clash along with the employer and employee practically decree put in and subsequent overtime pay. before theres an accurate stamp album affable of the employee hours worked, these payroll disputes can be handled easily.

To offer Accurate Quotes To Clients

Another benefit of recording sum hours worked is that its easier to come up with the money for accurate quotes to clients. taking into consideration a trustworthy period sheet, independent contractors can have enough money quotes to clients following more confidence. It as a consequence increases the transparency of the entire process as clients know how many hours specific tasks took and why theyre monster charged an X amount for those billable hours worked.

To tote up Task Productivity

In a detailed timesheet, employees can list all along the period they spend on repetitive tasks throughout the day. Employers can use this guidance to calculate how many hours these specific tasks assume in general and combine team productivity for repetitive and regular tasks. Also, gone an accurate pretentiousness to work employee hours worked, the pay time for employees can be adjusted to compensate for sick leave.

However, creating a table from scuff to monitor total hours worked and next calculate capture pay at an hourly rate in the same way as this could become a tedious process  especially if youre work it manually upon paper timesheets.

Its one of the biggest complaints we hear from little thing owners who have just hired their first employee or freelancer and dont think theyre quite ready to invest heavily into software next a grow old card calculator- they cant seem to make the timesheet process efficient enough.

To urge on you taking into account that, weve provided you behind clear timesheet templates  each like rotate formats to case your needs. Just download them and use them to make your times tracking process a breeze!

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How To Streamline Your time Tracking Process

Now that youve got your pardon timesheet template ready, its period to introduce it to your employees and create the entire process as seamless as possible.

You can attain this by focusing on the distribution and deposit of timesheets.

Distribution

While some organizations nevertheless use paper timesheets, most have switched to online timesheets for their ease of distribution.

  1. You can upload an online spreadsheet upon a shared work account subsequent to Google Docs or Dropbox where each employee has access to the spreadsheet at all times.
  2. Alternatively, if your employees take action below completely substitute conditions and require substitute kinds of timesheets, you could always email it to them personally.
  3. To make this ease of entry more seamless, weve included merged spreadsheet formats of the similar template excel free choose one that you and your employees are willing with.

Collection

  1. create determined you announce deadlines for all your employees to yield their timesheets. You dont desire your employees sending the timesheets on alternative days.
  2. Specify a format in which the employee timesheet template has to be sent to the manager. Whether its emailed directly to you, uploaded to a shared account, or even printed out upon paper timesheets. Establishing uniformity always makes the process easier.
  3. create positive that theyve signed/marked a support of applaud upon the forms in the manner of they give it to you. You along with want to improve a section for them to put in any overtime hours worked and ill leave taken.

Two Key Tips for Using Timesheets

Keep It Simple

You desire your get older sheet to be as simple to comprehend as possible. Your employees should position no confusion as to where and what they have to input. Timesheets are supposed to make the times tracking process easier for the employer and employees, not the additional showing off around.

Categorize

To create the process even more streamlined, attempt an ration tasks taking into consideration code numbers that employees can note all along in their timesheets. This pretension you can know how much era employees spend on specific tasks which will support you analyze the data bigger for planning cutting edge task schedules.

We can all grant that timesheets are an incredibly useful tool. However, paper timesheets or even acknowledged online timesheets arent the most efficient mannerism to go virtually tracking time.

Final Thoughts

Get times Doctor for $9.99 per user per month if you desire a no-fuss, efficient method of times tracking. If youre yet on the fence, use this free trial to acquire entry to our release timesheet software for 14 days (no infatuation for explanation card details) and look how working it is compared to any acknowledged spreadsheet or extra software.

If a software is not what you want, download our free blank timesheet template that works best for you and your business.

Whether its the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to back you and your team focus more on important tasks and stay productive otherwise of expending every your energies on tracking employee accomplish hours.

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