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on this page is ideal for companies that craving to tab hours worked, but don’t habit to checking account clock in/out times. To sticker album in/out mature and have Excel calculate hours worked, try our era Sheet later Breaks or the period Card Calculator. To save track of hours worked on specific projects, attempt the Timecard template. If you want your employees to use printable mature sheets, our templates can be modified easily for printing empty forms.

If theres one business that both employees and employers enter upon with, its that become old tracking is an enormously tedious process.

To make the process easier, download the three forgive employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats unadulterated in this article.

You can moreover use an automated epoch tracking tool otherwise of filling out spreadsheets or PDFs manually.

Using an automated period tracking tool following grow old Doctor will manage to pay for you far away more accurate reports later than zero manual effort  saving you times and money.

To learn about how era Doctor automatically tracks period for you, hop to this section of this article.

What We Will cover in This Article:

The 3 Types of release Timesheets to Download:

You can click under to go to each template (in MS excel, Google Docs, MS Word and PDF formats)

  1. Weekly times Sheet Template
  2. Bi-Weekly epoch Sheet Template
  3. Monthly period Sheet Template

Automated mature Tracking

  1. Cons Of Excel get older Sheets
  2. Using Automated epoch Tracking Tools on the other hand of reference book templates

Timesheet Basics:

  1. What Is a mature Sheet?
  2. Applications of grow old Sheets?
  3. How To Streamline Your period Tracking Process
  4. Key Tips for Using grow old Sheets

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Weekly Timesheet Template Free

Weekly Timesheet templates are used with you calculate play a part hours and pay periods upon a weekly basis.

Notes on our weekly easy timesheet template:

The Week starting dome automatically inputs the date today and fills going on the date and day columns accordingly. You can amend this manually.

Total employee hours worked are calculated automatically. You unaccompanied compulsion to enter your get older In and period Out data.

Total Pay is calculated automatically based upon the Rate Per Hour that you set.

Automatic calculations abandoned apply to these versions: Google Sheets and Microsoft Excel. Weve only provided blank timesheet templates forgive for Microsoft Word and PDF.

Download Timesheet Links:

  1. pardon Google Sheet (When youre on the sheet, click File > create a Copy if you want to create your copy)
  2. release Excel epoch sheet Template
  3. free Word mature sheet Template
  4. forgive PDF mature sheet Template

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Bi-Weekly Timesheet Template Free

If you calculate accomplish hours and pay periods every two weeks, a biweekly timesheet template would engagement you better.

Notes upon our bi-weekly simple timesheet template:

The Week starting sports ground automatically inputs the date today and fills going on the date and day columns accordingly. You can tweak this manually.

Total employee hours worked are calculated automatically. You deserted craving to enter your grow old In and period Out data.

Total Pay is calculated automatically based upon the Rate Per Hour that you set.

Automatic calculations solitary apply to these versions: Google Sheets and Microsoft Excel. Weve unaided provided a empty timesheet template for Word and PDF.

Download Timesheet Links:

  1. forgive Google Sheet (When youre on the sheet, click File > make a Copy if you desire to create your copy)
  2. clear Biweekly Excel Timesheet Template
  3. clear Word Biweekly Timesheet Template
  4. clear PDF Biweekly Timesheet Template

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Monthly Timesheet Template Free

This timecard template is more detailed as it provides an overview of your monthly undertaking hours and pay as skillfully as a weekly investigation of that data. You can even divide this into a semi monthly timesheet.

Notes upon our monthly simple timesheet template:

In this pardon monthly timesheet, the Month auditorium automatically inputs the current month. You can fine-tune this manually by entering any date of the month you desire to make a timesheet for.

Dates and Days automatically occupy up according to the Month arena in the excel monthly timesheet. This includes the Week Starting column.

Total employee hours worked are calculated automatically upon a monthly basis in this clear monthly timesheet. You forlorn compulsion to enter your become old In and era Out data on the Weekly scrutiny section.

Total Pay is calculated automatically based on the Rate Per Hour that you set and the pay period.

Automatic calculations lonely apply to these versions: Google Sheets and Microsoft Excel. Weve without help provided a empty timesheet template for Word and PDF.

Download time sheet Links:

  1. clear Google Sheet (When youre upon the sheet, click File > make a Copy if you desire to make your copy)
  2. clear Microsoft Excel Monthly era sheet Template
  3. forgive Microsoft Word Monthly mature sheet Template
  4. pardon PDF Monthly era sheet Template

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Limitations of calendar era Tracking in the manner of Templates

Using spreadsheets or docs to track become old has several limitations. Its far and wide more practicing to automate period tracking gone a tool when epoch Doctor.

1) The Human error Factor

There are a deposit of possibilities arising from human error that could lead to enormous mistakes in excel timesheets. For example, helpfully using the wrong formulas, incorporating incorrect formats or mistakenly leaving out key figures can guide to great miscalculations in employee pay rates.

In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. maddening to entry these deleted sheets can be a very hard task and inevitably guide to crises.

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2) The Discrepancy surrounded by Actual Hours Worked vs Reported Hours Worked

While you must trust your employees, you cant guarantee that everyone of them will be accurate like their reporting. There may even be inadvertent errors in reporting actual hours worked.

Unfortunately, Excel sheets dont allow you taking into account the capacity to track actual hours worked in real-time. era sheets are based upon reported hours worked, manually inserted in the spreadsheets.

A discrepancy of approximately 5-10 minutes all morning may not be an issue, but behind this difference climbs up, you could lose a lot of money.

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3) You Cant correct Or Update Data

Tracking era always involves elements of modification  whether its a curt additional task or if something takes longer than acknowledged  there always has to be announce for adjustment.

However, modifying data upon usual excel templates is a totally epoch consuming process.

This mysteriousness has omnipresent implications bearing in mind the updates are seen too late and the employee has already been billed for a humiliate amount of hours than actually worked.

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4) Its difficult To Assess Productivity

Sure, Excel timesheets find the money for managers afterward every the hours workers have worked in a particular week or month, but its too much data to go through at once.

The format of this data isnt conducive to making insightful decisions. In addition, the chances of a commissioner misinterpreting opinion is quite tall seeing as its quite difficult to go through it all.

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5) The matter as soon as Historical Data

You must remember that Excel timesheets arent intended to hoard historical data. What this means is that quite often, to keep space, earlier edition of reports are written higher than and updated.

The downside of this is you dont have entry to older data anymore.

The biggest drawback of not having entrance to historical data is that companies cant spot long term trends and analyze productivity higher than times or even have proof to resolve disputes higher than hours worked in the future.

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6) You Dont Have access To Real Time Reports

Timesheets are often sent to managers on a weekly basis.

This means managers dont get updates more or less an employees do something hours in real time. The concern here is as managers isolated get a delayed copy, a lot of the era these sheets may not reflect whats currently in the works or whether there has been any alterations to circumstances.

In addition, these reports can acquire purposeless in the managers inbox or they can get the wrong, antiquated tally of the file.

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7) Their Tendency To Crash

The more an Excel sheet is updated or shared, the well ahead the chances of the file getting corrupted and unusable. You cant direct that risk in the manner of it comes to the important task of time tracking.

Use an Automated become old Tracker Tool

If you infatuation a more efficient way to track time, something that takes less of your era to control and analyze, an automated online tracking tool is for you.

Professional timesheet software bearing in mind times Doctor is a good interchange to calendar employee epoch sheets. become old Doctor is a get older tracking tool that gives you automated reports about your employees play actions including:

  1. The tasks theyve worked on
  2. The time it took them
  3. What sites they visited during regular hours
  4. Clock in become old and clock out grow old and more.

With this software based epoch clock, keeping track of hours worked has never been easier!

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Few Basic Features of become old Doctor

Easy become old Tracking For Tasks

Employees have to start a timer amalgamated to a task and period Doctor runs in the background logging how much era the employee spends upon that specific task. There is no habit for any encyclopedia timesheet calculator  they just have to log in and out. It makes the entire process of get older tracking for individual tasks that much simpler.

Usage Monitoring

With era Doctor, you can monitor needy epoch usage  such as the mature your workers spend upon unproductive sites taking into consideration YouTube and Facebook  to create definite that your employees arent slacking off during their regular hours. gone an employee accesses websites later than these, grow old Doctor automatically sends a pop taking place asking if theyre nevertheless working.

This is a agreed useful feature and not usually friendly in this simplistic form in further get older tracking tools subsequently Dovico timesheet software, Toggl, etc.

Time Doctor can furthermore believe screenshots of the employees screens at random intervals during their be in hours to make certain theyre working. You can twist off this feature if you wish. If you get use this, we recommend that you notify your employees that you are taking screenshots.

The software will with automatically say you will that an employee is taking a fracture if theres inactivity for three minutes. This ensures that the software isnt processing by mistake afterward your employees are upon their lunch breaks or are just taking a fast breather.

Needless to say, a regular spreadsheet wont be skillful to monitor your employees to this extent.

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Advanced Reporting

The get older reports generated by become old Doctor are far-off more detailed than those youd get from a regular mature sheet, making the epoch tracking process more meaningful.

You can view data on merged parameters at the blink of an eye. You have entry to detailed reports almost grow old usage sorted by individuals, groups, projects and period periods  something you dont acquire from regular spreadsheets and timecards.

Here are some of the reports you have right of entry to subsequent to using get older Doctor:

1) Timesheet Report

The timesheet balance highlights the sum hours worked by your employees during a specific times hence you have an idea of what theyre all taking place to. Whats more is that you can easily export these into either .CSV or .XLS formats to make it simple to store.

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2) grow old Use Report

With this, you can see what each individual team devotee was operational upon in a fixed period. As period Doctor requires users to input the task they are working upon previously tracking, youll have an accurate investigation of how much period each addict spent upon each task during a period.

3) Timeline Daily Report

Like a daily timesheet template, the timeline daily balance gives you a detailed psychotherapy of all the behave your employees have ended in a day  youll know what tasks were worked on, by who and for how long.

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4) Projects Report

Like a project timesheet, the projects balance focuses upon individual projects. You get a scrutiny of the amount of time spent on the task in total as competently as identifying which team aficionada spent the most get older on it.

5) Attendance Report

The attendance bank account makes tracking absentees in a snobbish team much easier. Youll have a list of every the absentees in the week along subsequent to the excuse why they couldnt create it.

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6) needy time Use Report

Time Doctor has a built-in safeguard to ensure that your employees are spending become old in the right places.

Sites past Reddit, Facebook, Youtube, Twitter etc are every categorized as potential needy epoch use (this list is customizable and the feature can be disabled).

Time Doctor will lp which of these sites an employee visited, once they visited it and for how long  making sure theres vigorous get older management.

Think of it as a period card calculator intended to track hours spent on tasks you dont desire your employees keen on.

7) Web and App Usage Report

This savings account showcases every the Internet usage and application protest of each employee. However its not detailed plenty to law you which of these apps or sites were futile ones- youll have to use the poor time usage explanation to track that.

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Privacy Controls

Time Doctor provides your employees later than every the security they dependence regarding their privacy similar to using a time tracking app. Nothing will be recorded or tracked taking into consideration theyve marked that theyre not working.

Also if a screenshot was taken in the same way as they were on a rupture and forgot to pause mature Doctor, they have the substitute to delete it.

Multiple Integrations

Time Doctor has combined integrations once tools that your team may already be using later than Todoist and Slack- making the transition to using an employee mature tracking software from a normal spreadsheet that much more simple.

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What Is A Timesheet?

A timesheet is a spreadsheet for recording how much times an employee spent energetic upon substitute tasks. Your employees enter the correct grow old once they start statute for the daylight and in addition to their out grow old  thats past they log out. later the sum become old worked on individual tasks is calculated. Its that simple.

Keeping track of how much epoch an employee works can be incredibly helpful. Not forlorn does it makes the entire payroll process for total hours worked in the distance more transparent, but furthermore ensures that your employees remain organized.

Ideally, these are the must-have data fields for timesheets:

  1. An employee say and ID Number if applicable
  2. A difference of opinion for each hours of daylight of the week
  3. A column for the date, begin era and end time
  4. In some cases, a column to list overtime hours and sick leave
  5. An area for the proprietor and employee to put a signature to validate the correctness of the recommendation in the period sheet

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Applications of Timesheets

As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.

Here are a few reasons why you should use a timesheet:

To preserve records and Resolve Disputes

The chief explanation why employers use period sheets is to maintain a cassette of how many hours their employees decree and log any overtime put in. If they have an organized and obedient quirk of tracking how much put it on their employees put in, it makes it gauge their performance. If their pay is joined to hours worked (such as for freelance or accord team members) timesheets create it easier to pay them accordingly.

What this also does is avoid a thing where there is a major payroll row in the middle of the employer and employee virtually operate put in and subsequent overtime pay. before theres an accurate record simple of the employee hours worked, these payroll disputes can be handled easily.

To give Accurate Quotes To Clients

Another plus of recording total hours worked is that its easier to present accurate quotes to clients. subsequent to a obedient get older sheet, independent contractors can find the money for quotes to clients in imitation of more confidence. It after that increases the transparency of the entire process as clients know how many hours specific tasks took and why theyre mammal charged an X amount for those billable hours worked.

To total Task Productivity

In a detailed timesheet, employees can list alongside the become old they spend on repetitive tasks throughout the day. Employers can use this suggestion to calculate how many hours these specific tasks agree to in general and count team productivity for repetitive and regular tasks. Also, following an accurate pretentiousness to enactment employee hours worked, the pay era for employees can be adjusted to compensate for ill leave.

However, creating a table from graze to monitor sum hours worked and next calculate invade pay at an hourly rate taking into account this could become a tedious process  especially if youre ham it up it manually upon paper timesheets.

Its one of the biggest complaints we listen from small situation owners who have just hired their first employee or freelancer and dont think theyre quite ready to invest heavily into software following a grow old card calculator- they cant seem to make the timesheet process efficient enough.

To help you like that, weve provided you with pardon timesheet templates  each next oscillate formats to lawsuit your needs. Just download them and use them to create your grow old tracking process a breeze!

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How To Streamline Your mature Tracking Process

Now that youve got your free timesheet template ready, its mature to introduce it to your employees and make the entire process as seamless as possible.

You can accomplish this by focusing on the distribution and increase of timesheets.


While some organizations yet use paper timesheets, most have switched to online timesheets for their ease of distribution.

  1. You can upload an online spreadsheet upon a shared undertaking account subsequently Google Docs or Dropbox where each employee has access to the spreadsheet at all times.
  2. Alternatively, if your employees pretend under enormously alternative conditions and require alternative kinds of timesheets, you could always email it to them personally.
  3. To make this ease of access more seamless, weve included multiple spreadsheet formats of the similar template excel free pick one that you and your employees are to your liking with.


  1. create positive you uphold deadlines for every your employees to concur their timesheets. You dont desire your employees sending the timesheets on substitute days.
  2. Specify a format in which the employee timesheet template has to be sent to the manager. Whether its emailed directly to you, uploaded to a shared account, or even printed out upon paper timesheets. Establishing uniformity always makes the process easier.
  3. make distinct that theyve signed/marked a statement of praise upon the forms taking into account they present it to you. You moreover want to tally a section for them to put in any overtime hours worked and sick leave taken.

Two Key Tips for Using Timesheets

Keep It Simple

You want your get older sheet to be as simple to understand as possible. Your employees should position no confusion as to where and what they have to input. Timesheets are supposed to make the get older tracking process easier for the employer and employees, not the new exaggeration around.


To create the process even more streamlined, attempt an apportion tasks subsequent to code numbers that employees can note alongside in their timesheets. This way you can know how much epoch employees spend on specific tasks which will put up to you analyze the data bigger for planning far ahead task schedules.

We can all grant that timesheets are an incredibly useful tool. However, paper timesheets or even received online timesheets arent the most efficient showing off to go approximately tracking time.

Final Thoughts

Get era Doctor for $9.99 per user per month if you desire a no-fuss, efficient method of get older tracking. If youre yet on the fence, use this forgive procedures to get right of entry to our clear timesheet software for 14 days (no obsession for description card details) and look how functioning it is compared to any received spreadsheet or other software.

If a software is not what you want, download our clear empty timesheet template that works best for you and your business.

Whether its the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to back up you and your team focus more upon important tasks and stay productive on the other hand of expending every your energies on tracking employee show hours.

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