The simple excel timesheet
on this page is ideal for companies that habit to report hours worked, but don't craving to report clock in/out times. To collection in/out become old and have Excel calculate hours worked, try our mature Sheet afterward Breaks or the times Card Calculator. To keep track of hours worked on specific projects, attempt the Timecard template. If you want your employees to use printable get older sheets, our templates can be modified easily for printing blank forms.
If theres one concern that both employees and employers assent with, its that become old tracking is an unconditionally tedious process.
To create the process easier, download the three free employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats definite in this article.
You can moreover use an automated become old tracking tool otherwise of filling out spreadsheets or PDFs manually.
Using an automated time tracking tool like era Doctor will have the funds for you far afield more accurate reports next zero directory effort saving you times and money.
To learn nearly how become old Doctor automatically tracks grow old for you, jump to this section of this article.
What We Will cover in This Article:
The 3 Types of pardon Timesheets to Download:
You can click under to go to each template (in MS excel, Google Docs, MS Word and PDF formats)
- Weekly grow old Sheet Template
- Bi-Weekly mature Sheet Template
- Monthly epoch Sheet Template
Automated mature Tracking
- Cons Of Excel period Sheets
- Using Automated era Tracking Tools instead of manual templates
- What Is a mature Sheet?
- Applications of times Sheets?
- How To Streamline Your period Tracking Process
- Key Tips for Using get older Sheets
Weekly Timesheet Template Free
Weekly Timesheet templates are used considering you calculate perform hours and pay periods upon a weekly basis.
Notes on our weekly easy timesheet template:
The Week starting showground automatically inputs the date today and fills taking place the date and day columns accordingly. You can modify this manually.
Total employee hours worked are calculated automatically. You single-handedly craving to enter your era In and period Out data.
Total Pay is calculated automatically based on the Rate Per Hour that you set.
Automatic calculations abandoned apply to these versions: Google Sheets and Microsoft Excel. Weve isolated provided blank timesheet templates pardon for Microsoft Word and PDF.
Download Timesheet Links:
- forgive Google Sheet (When youre on the sheet, click File > make a Copy if you desire to make your copy)
- free Excel get older sheet Template
- forgive Word time sheet Template
- release PDF epoch sheet Template
Bi-Weekly Timesheet Template Free
If you calculate proceed hours and pay periods all two weeks, a biweekly timesheet template would case you better.
Notes on our bi-weekly simple timesheet template:
The Week starting arena automatically inputs the date today and fills in the works the date and day columns accordingly. You can correct this manually.
Total employee hours worked are calculated automatically. You only need to enter your time In and mature Out data.
Total Pay is calculated automatically based on the Rate Per Hour that you set.
Automatic calculations lonely apply to these versions: Google Sheets and Microsoft Excel. Weve deserted provided a empty timesheet template for Word and PDF.
Download Timesheet Links:
- forgive Google Sheet (When youre upon the sheet, click File > create a Copy if you want to make your copy)
- free Biweekly Excel Timesheet Template
- pardon Word Biweekly Timesheet Template
- clear PDF Biweekly Timesheet Template
Monthly Timesheet Template Free
This timecard template is more detailed as it provides an overview of your monthly pretend hours and pay as capably as a weekly testing of that data. You can even divide this into a semi monthly timesheet.
Notes on our monthly easy timesheet template:
In this clear monthly timesheet, the Month field automatically inputs the current month. You can fine-tune this manually by entering any date of the month you want to make a timesheet for.
Dates and Days automatically fill up according to the Month arena in the excel monthly timesheet. This includes the Week Starting column.
Total employee hours worked are calculated automatically upon a monthly basis in this release monthly timesheet. You unaided need to enter your mature In and times Out data on the Weekly assay section.
Total Pay is calculated automatically based upon the Rate Per Hour that you set and the pay period.
Automatic calculations only apply to these versions: Google Sheets and Microsoft Excel. Weve single-handedly provided a blank timesheet template for Word and PDF.
Download epoch sheet Links:
- pardon Google Sheet (When youre on the sheet, click File > make a Copy if you want to create your copy)
- clear Microsoft Excel Monthly time sheet Template
- pardon Microsoft Word Monthly time sheet Template
- clear PDF Monthly time sheet Template
And after this, this is the first picture:
Limitations of reference book period Tracking afterward Templates
Using spreadsheets or docs to track mature has several limitations. Its far afield more operational to automate epoch tracking later a tool like period Doctor.
1) The Human error Factor
There are a deposit of possibilities arising from human mistake that could lead to colossal mistakes in excel timesheets. For example, helpfully using the wrong formulas, incorporating wrong formats or mistakenly desertion out key figures can guide to gigantic miscalculations in employee pay rates.
In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. aggravating to right to use these deleted sheets can be a certainly difficult task and inevitably lead to crises.
2) The Discrepancy between Actual Hours Worked vs Reported Hours Worked
While you must trust your employees, you cant guarantee that everyone of them will be accurate when their reporting. There may even be chance errors in reporting actual hours worked.
Unfortunately, Excel sheets dont manage to pay for you once the capacity to track actual hours worked in real-time. mature sheets are based on reported hours worked, manually inserted in the spreadsheets.
A discrepancy of virtually 5-10 minutes every morning may not be an issue, but once this difference climbs up, you could lose a lot of money.
3) You Cant modify Or Update Data
Tracking mature always involves elements of modification whether its a sudden other task or if something takes longer than usual there always has to be ventilate for adjustment.
However, modifying data on conventional excel templates is a totally period consuming process.
This obscurity has gigantic implications next the updates are seen too tardy and the employee has already been billed for a humiliate amount of hours than actually worked.
4) Its difficult To Assess Productivity
Sure, Excel timesheets allow managers later every the hours workers have worked in a particular week or month, but its too much data to go through at once.
The format of this data isnt conducive to making insightful decisions. In addition, the chances of a proprietor misinterpreting assistance is quite tall seeing as its quite difficult to go through it all.
5) The business later than Historical Data
You must remember that Excel timesheets arent designed to stock historical data. What this means is that quite often, to save space, earlier edition of reports are written more than and updated.
The downside of this is you dont have permission to older data anymore.
The biggest drawback of not having entry to historical data is that companies cant spot long term trends and analyze productivity on top of times or even have proof to resolve disputes greater than hours worked in the future.
6) You Dont Have admission To Real Time Reports
Timesheets are often sent to managers on a weekly basis.
This means managers dont acquire updates about an employees discharge duty hours in real time. The situation here is as managers abandoned get a delayed copy, a lot of the epoch these sheets may not reflect whats currently taking place or whether there has been any alterations to circumstances.
In addition, these reports can acquire drifting in the managers inbox or they can acquire the wrong, obsolescent balance of the file.
if you believe thus, I'l m demonstrate several desain yet again underneath:
7) Their Tendency To Crash
The more an Excel sheet is updated or shared, the highly developed the chances of the file getting corrupted and unusable. You cant direct that risk when it comes to the important task of epoch tracking.
Use an Automated era Tracker Tool
If you obsession a more efficient mannerism to track time, something that takes less of your era to govern and analyze, an automated online tracking tool is for you.
Professional timesheet software considering times Doctor is a good alternative to reference book employee period sheets. epoch Doctor is a mature tracking tool that gives you automated reports practically your employees piece of legislation actions including:
- The tasks theyve worked on
- The time it took them
- What sites they visited during regular hours
- Clock in epoch and clock out mature and more.
With this software based period clock, keeping track of hours worked has never been easier!
Few Basic Features of era Doctor
Easy period Tracking For Tasks
Employees have to start a timer partnered to a task and times Doctor runs in the background logging how much mature the employee spends upon that specific task. There is no dependence for any manual timesheet calculator they just have to log in and out. It makes the entire process of period tracking for individual tasks that much simpler.
With become old Doctor, you can monitor poor epoch usage such as the time your workers spend on fruitless sites subsequent to YouTube and Facebook to make sure that your employees arent slacking off during their regular hours. like an employee accesses websites taking into account these, become old Doctor automatically sends a pop in the works asking if theyre yet working.
This is a entirely useful feature and not usually user-friendly in this simplistic form in extra times tracking tools in the same way as Dovico timesheet software, Toggl, etc.
Time Doctor can after that say yes screenshots of the employees screens at random intervals during their put on an act hours to make definite theyre working. You can tilt off this feature if you wish. If you complete use this, we suggest that you notify your employees that you are taking screenshots.
The software will plus automatically take on that an employee is taking a rupture if theres inactivity for three minutes. This ensures that the software isnt direction by error bearing in mind your employees are on their lunch breaks or are just taking a quick breather.
Needless to say, a regular spreadsheet wont be able to monitor your employees to this extent.
The get older reports generated by grow old Doctor are far afield more detailed than those youd get from a regular period sheet, making the become old tracking process more meaningful.
You can view data on complex parameters at the blink of an eye. You have right of entry to detailed reports approximately time usage sorted by individuals, groups, projects and get older periods something you dont acquire from regular spreadsheets and timecards.
Here are some of the reports you have entrance to subsequent to using mature Doctor:
1) Timesheet Report
The timesheet bank account highlights the total hours worked by your employees during a specific mature appropriately you have an idea of what theyre all stirring to. Whats more is that you can easily export these into either .CSV or .XLS formats to create it simple to store.
2) times Use Report
With this, you can see what each individual team aficionado was dynamic on in a total period. As times Doctor requires users to input the task they are in action upon in the past tracking, youll have an accurate examination of how much epoch each user spent upon each task during a period.
3) Timeline Daily Report
Like a daily timesheet template, the timeline daily credit gives you a detailed assay of every the appear in your employees have ended in a daylight youll know what tasks were worked on, by who and for how long.
4) Projects Report
Like a project timesheet, the projects tally focuses upon individual projects. You get a study of the amount of time spent on the task in total as competently as identifying which team aficionado spent the most become old on it.
5) Attendance Report
The attendance credit makes tracking absentees in a unfriendly team much easier. Youll have a list of all the absentees in the week along similar to the excuse why they couldnt create it.
6) needy become old Use Report
Time Doctor has a built-in safeguard to ensure that your employees are spending times in the right places.
Sites subsequent to Reddit, Facebook, Youtube, Twitter etc are every categorized as potential needy get older use (this list is customizable and the feature can be disabled).
Time Doctor will autograph album which of these sites an employee visited, as soon as they visited it and for how long making determined theres full of zip times management.
Think of it as a get older card calculator expected to track hours spent upon tasks you dont want your employees vigorous on.
7) Web and App Usage Report
This tally showcases every the Internet usage and application upheaval of each employee. However its not detailed tolerable to exploit you which of these apps or sites were unproductive ones- youll have to use the poor mature usage checking account to track that.
Time Doctor provides your employees behind every the security they infatuation all but their privacy behind using a grow old tracking app. Nothing will be recorded or tracked later than theyve marked that theyre not working.
Also if a screenshot was taken as soon as they were upon a fracture and forgot to discontinue times Doctor, they have the unorthodox to delete it.
Time Doctor has fused integrations taking into account tools that your team may already be using bearing in mind Todoist and Slack- making the transition to using an employee times tracking software from a received spreadsheet that much more simple.
What Is A Timesheet?
A timesheet is a spreadsheet for recording how much mature an employee spent operational upon swing tasks. Your employees enter the true get older in imitation of they start deed for the hours of daylight and next their out time thats gone they log out. next the sum times worked upon individual tasks is calculated. Its that simple.
Keeping track of how much grow old an employee works can be incredibly helpful. Not forlorn does it makes the entire payroll process for total hours worked far afield more transparent, but then ensures that your employees remain organized.
Ideally, these are the must-have data fields for timesheets:
- An employee proclaim and ID Number if applicable
- A dispute for each daylight of the week
- A column for the date, begin times and end time
- In some cases, a column to list overtime hours and sick leave
- An area for the proprietor and employee to put a signature to validate the precision of the suggestion in the grow old sheet
Applications of Timesheets
As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.
Here are a few reasons why you should use a timesheet:
To maintain records and Resolve Disputes
The chief explanation why employers use times sheets is to maintain a compilation of how many hours their employees exploit and log any overtime put in. If they have an organized and reliable quirk of tracking how much acquit yourself their employees put in, it makes it gauge their performance. If their pay is partnered to hours worked (such as for freelance or understanding team members) timesheets make it easier to pay them accordingly.
What this after that does is avoid a thing where there is a major payroll row in the middle of the employer and employee very nearly enactment put in and subsequent overtime pay. previously theres an accurate lp easy to use of the employee hours worked, these payroll disputes can be handled easily.
To present Accurate Quotes To Clients
Another pro of recording total hours worked is that its easier to come up with the money for accurate quotes to clients. bearing in mind a well-behaved become old sheet, independent contractors can manage to pay for quotes to clients gone more confidence. It plus increases the transparency of the entire process as clients know how many hours specific tasks took and why theyre subconscious charged an X amount for those billable hours worked.
To adjoin Task Productivity
In a detailed timesheet, employees can list by the side of the mature they spend on repetitive tasks throughout the day. Employers can use this instruction to calculate how many hours these specific tasks understand in general and append team productivity for repetitive and regular tasks. Also, considering an accurate quirk to performance employee hours worked, the pay time for employees can be adjusted to compensate for sick leave.
However, creating a table from scrape to monitor total hours worked and next calculate take over pay at an hourly rate considering this could become a tedious process especially if youre law it manually on paper timesheets.
Its one of the biggest complaints we listen from little issue owners who have just hired their first employee or freelancer and dont think theyre quite ready to invest heavily into software when a time card calculator- they cant seem to create the timesheet process efficient enough.
To help you behind that, weve provided you like pardon timesheet templates each afterward every second formats to deed your needs. Just download them and use them to create your period tracking process a breeze!
How To Streamline Your epoch Tracking Process
Now that youve got your clear timesheet template ready, its get older to introduce it to your employees and create the entire process as seamless as possible.
You can pull off this by focusing on the distribution and gathering of timesheets.
While some organizations nevertheless use paper timesheets, most have switched to online timesheets for their ease of distribution.
- You can upload an online spreadsheet upon a shared do something account with Google Docs or Dropbox where each employee has entry to the spreadsheet at every times.
- Alternatively, if your employees play a role below enormously substitute conditions and require stand-in kinds of timesheets, you could always email it to them personally.
- To create this ease of permission more seamless, weve included fused spreadsheet formats of the thesame template excel forgive choose one that you and your employees are delightful with.
- make sure you sustain deadlines for all your employees to agree their timesheets. You dont want your employees sending the timesheets upon interchange days.
- Specify a format in which the employee timesheet template has to be sent to the manager. Whether its emailed directly to you, uploaded to a shared account, or even printed out upon paper timesheets. Establishing uniformity always makes the process easier.
- make definite that theyve signed/marked a support of praise upon the forms in the manner of they provide it to you. You next want to affix a section for them to put in any overtime hours worked and sick leave taken.
Two Key Tips for Using Timesheets
Keep It Simple
You desire your period sheet to be as easy to comprehend as possible. Your employees should point no confusion as to where and what they have to input. Timesheets are supposed to make the times tracking process easier for the employer and employees, not the extra exaggeration around.
To make the process even more streamlined, try an ration tasks once code numbers that employees can note alongside in their timesheets. This quirk you can know how much become old employees spend on specific tasks which will support you analyze the data improved for planning later task schedules.
We can all ascend that timesheets are an incredibly useful tool. However, paper timesheets or even established online timesheets arent the most efficient mannerism to go more or less tracking time.
Get get older Doctor for $9.99 per user per month if you want a no-fuss, efficient method of period tracking. If youre yet upon the fence, use this clear proceedings to get access to our clear timesheet software for 14 days (no compulsion for credit card details) and look how effective it is compared to any standard spreadsheet or supplementary software.
If a software is not what you want, download our forgive blank timesheet template that works best for you and your business.
Whether its the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to assist you and your team focus more on important tasks and stay productive on the other hand of expending all your energies on tracking employee act out hours.
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