Employee Timesheet Template Excel Spreadsheet

The employee timesheet template excel spreadsheet
upon this page is ideal for companies that obsession to tally hours worked, but don’t craving to credit clock in/out times. To record in/out grow old and have Excel calculate hours worked, attempt our era Sheet bearing in mind Breaks or the get older Card Calculator. To save track of hours worked upon specific projects, try the Timecard template. If you want your employees to use printable period sheets, our templates can be modified easily for printing blank forms.

If theres one concern that both employees and employers comply with, its that become old tracking is an definitely tedious process.

To make the process easier, download the three free employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats definite in this article.

You can then use an automated times tracking tool then again of filling out spreadsheets or PDFs manually.

Using an automated mature tracking tool behind time Doctor will present you far and wide more accurate reports like zero encyclopedia effort  saving you mature and money.

To learn very nearly how era Doctor automatically tracks become old for you, jump to this section of this article.

What We Will cover in This Article:

The 3 Types of pardon Timesheets to Download:

You can click under to go to each template (in MS excel, Google Docs, MS Word and PDF formats)

  1. Weekly grow old Sheet Template
  2. Bi-Weekly become old Sheet Template
  3. Monthly times Sheet Template

Automated get older Tracking

  1. Cons Of Excel get older Sheets
  2. Using Automated epoch Tracking Tools then again of calendar templates

Timesheet Basics:

  1. What Is a mature Sheet?
  2. Applications of grow old Sheets?
  3. How To Streamline Your epoch Tracking Process
  4. Key Tips for Using become old Sheets

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Weekly Timesheet Template Free

Weekly Timesheet templates are used behind you calculate acquit yourself hours and pay periods on a weekly basis.

Notes on our weekly easy timesheet template:

The Week starting ground automatically inputs the date today and fills up the date and day columns accordingly. You can bend this manually.

Total employee hours worked are calculated automatically. You by yourself dependence to enter your period In and become old Out data.

Total Pay is calculated automatically based upon the Rate Per Hour that you set.

Automatic calculations lonely apply to these versions: Google Sheets and Microsoft Excel. Weve without help provided empty timesheet templates free for Microsoft Word and PDF.

Download Timesheet Links:

  1. release Google Sheet (When youre on the sheet, click File > create a Copy if you desire to create your copy)
  2. pardon Excel period sheet Template
  3. clear Word get older sheet Template
  4. free PDF epoch sheet Template

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Bi-Weekly Timesheet Template Free

If you calculate acquit yourself hours and pay periods every two weeks, a biweekly timesheet template would dogfight you better.

Notes on our bi-weekly simple timesheet template:

The Week starting pitch automatically inputs the date today and fills happening the date and day columns accordingly. You can bend this manually.

Total employee hours worked are calculated automatically. You by yourself obsession to enter your period In and era Out data.

Total Pay is calculated automatically based on the Rate Per Hour that you set.

Automatic calculations unaccompanied apply to these versions: Google Sheets and Microsoft Excel. Weve without help provided a blank timesheet template for Word and PDF.

Download Timesheet Links:

  1. forgive Google Sheet (When youre on the sheet, click File > create a Copy if you want to make your copy)
  2. free Biweekly Excel Timesheet Template
  3. forgive Word Biweekly Timesheet Template
  4. free PDF Biweekly Timesheet Template

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Monthly Timesheet Template Free

This timecard template is more detailed as it provides an overview of your monthly take steps hours and pay as competently as a weekly testing of that data. You can even divide this into a semi monthly timesheet.

Notes upon our monthly easy timesheet template:

In this release monthly timesheet, the Month ground automatically inputs the current month. You can correct this manually by entering any date of the month you want to create a timesheet for.

Dates and Days automatically fill in the works according to the Month auditorium in the excel monthly timesheet. This includes the Week Starting column.

Total employee hours worked are calculated automatically upon a monthly basis in this forgive monthly timesheet. You unaccompanied dependence to enter your become old In and get older Out data upon the Weekly examination section.

Total Pay is calculated automatically based upon the Rate Per Hour that you set and the pay period.

Automatic calculations without help apply to these versions: Google Sheets and Microsoft Excel. Weve forlorn provided a empty timesheet template for Word and PDF.

Download time sheet Links:

  1. clear Google Sheet (When youre on the sheet, click File > create a Copy if you want to create your copy)
  2. pardon Microsoft Excel Monthly become old sheet Template
  3. pardon Microsoft Word Monthly grow old sheet Template
  4. clear PDF Monthly become old sheet Template

And now, this is the very first picture:

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Limitations of reference book time Tracking in the same way as Templates

Using spreadsheets or docs to track become old has several limitations. Its in the distance more lively to automate become old tracking taking into consideration a tool once era Doctor.

1) The Human mistake Factor

There are a stock of possibilities arising from human error that could lead to terrific mistakes in excel timesheets. For example, handily using the incorrect formulas, incorporating wrong formats or mistakenly neglect out key figures can guide to enormous miscalculations in employee pay rates.

In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. grating to right of entry these deleted sheets can be a extremely difficult task and inevitably lead to crises.

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2) The Discrepancy in the company of Actual Hours Worked vs Reported Hours Worked

While you must trust your employees, you cant guarantee that everyone of them will be accurate similar to their reporting. There may even be unintentional errors in reporting actual hours worked.

Unfortunately, Excel sheets dont come up with the money for you when the faculty to track actual hours worked in real-time. mature sheets are based on reported hours worked, manually inserted in the spreadsheets.

A discrepancy of just about 5-10 minutes every day may not be an issue, but when this difference climbs up, you could lose a lot of money.

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3) You Cant bend Or Update Data

Tracking times always involves elements of modification  whether its a gruff supplementary task or if something takes longer than acknowledged  there always has to be impression for adjustment.

However, modifying data on standard excel templates is a unconditionally time absorbing process.

This difficulty has serious implications in the manner of the updates are seen too late and the employee has already been billed for a humiliate amount of hours than actually worked.

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4) Its difficult To Assess Productivity

Sure, Excel timesheets present managers in the same way as all the hours workers have worked in a particular week or month, but its too much data to go through at once.

The format of this data isnt conducive to making insightful decisions. In addition, the chances of a officer misinterpreting recommendation is quite tall seeing as its quite hard to go through it all.

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5) The issue later Historical Data

You must recall that Excel timesheets arent meant to growth historical data. What this means is that quite often, to save space, earlier edition of reports are written more than and updated.

The downside of this is you dont have access to older data anymore.

The biggest drawback of not having right of entry to historical data is that companies cant spot long term trends and analyze productivity over times or even have proof to resolve disputes more than hours worked in the future.

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6) You Dont Have entrance To Real Time Reports

Timesheets are often sent to managers on a weekly basis.

This means managers dont acquire updates virtually an employees play a role hours in real time. The concern here is as managers unaided get a delayed copy, a lot of the times these sheets may not reflect whats currently going on or whether there has been any alterations to circumstances.

In addition, these reports can acquire purposeless in the managers inbox or they can get the wrong, outdated bank account of the file.

if you think therefore, I’l d teach you some desain once again underneath:

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7) Their Tendency To Crash

The more an Excel sheet is updated or shared, the cutting edge the chances of the file getting corrupted and unusable. You cant control that risk subsequently it comes to the important task of time tracking.

Use an Automated era Tracker Tool

If you obsession a more efficient mannerism to track time, something that takes less of your epoch to govern and analyze, an automated online tracking tool is for you.

Professional timesheet software afterward get older Doctor is a great oscillate to encyclopedia employee become old sheets. become old Doctor is a period tracking tool that gives you automated reports roughly your employees appear in deeds including:

  1. The tasks theyve worked on
  2. The period it took them
  3. What sites they visited during regular hours
  4. Clock in mature and clock out period and more.

With this software based mature clock, keeping track of hours worked has never been easier!

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Few Basic Features of grow old Doctor

Easy mature Tracking For Tasks

Employees have to begin a timer linked to a task and grow old Doctor runs in the background logging how much era the employee spends upon that specific task. There is no habit for any calendar timesheet calculator  they just have to log in and out. It makes the entire process of become old tracking for individual tasks that much simpler.

Usage Monitoring

With era Doctor, you can monitor poor grow old usage  such as the mature your workers spend on fruitless sites afterward YouTube and Facebook  to make determined that your employees arent slacking off during their regular hours. like an employee accesses websites afterward these, period Doctor automatically sends a pop up asking if theyre nevertheless working.

This is a enormously useful feature and not usually understandable in this simplistic form in extra time tracking tools bearing in mind Dovico timesheet software, Toggl, etc.

Time Doctor can furthermore undertake screenshots of the employees screens at random intervals during their undertaking hours to create positive theyre working. You can viewpoint off this feature if you wish. If you attain use this, we recommend that you inform your employees that you are taking screenshots.

The software will with automatically admit that an employee is taking a rupture if theres inactivity for three minutes. This ensures that the software isnt executive by mistake bearing in mind your employees are on their lunch breaks or are just taking a fast breather.

Needless to say, a regular spreadsheet wont be able to monitor your employees to this extent.

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Advanced Reporting

The grow old reports generated by mature Doctor are far afield more detailed than those youd acquire from a regular epoch sheet, making the era tracking process more meaningful.

You can view data on multiple parameters at the blink of an eye. You have right of entry to detailed reports re period usage sorted by individuals, groups, projects and epoch periods  something you dont get from regular spreadsheets and timecards.

Here are some of the reports you have access to similar to using get older Doctor:

1) Timesheet Report

The timesheet tally highlights the sum hours worked by your employees during a specific time therefore you have an idea of what theyre every taking place to. Whats more is that you can easily export these into either .CSV or .XLS formats to create it easy to store.

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2) times Use Report

With this, you can look what each individual team devotee was committed on in a answer period. As get older Doctor requires users to input the task they are committed on back tracking, youll have an accurate examination of how much get older each user spent on each task during a period.

3) Timeline Daily Report

Like a daily timesheet template, the timeline daily version gives you a detailed testing of every the feat your employees have curtains in a hours of daylight  youll know what tasks were worked on, by who and for how long.

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4) Projects Report

Like a project timesheet, the projects bill focuses upon individual projects. You acquire a laboratory analysis of the amount of get older spent on the task in sum as well as identifying which team aficionado spent the most get older upon it.

5) Attendance Report

The attendance relation makes tracking absentees in a snooty team much easier. Youll have a list of every the absentees in the week along like the excuse why they couldnt create it.

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6) poor mature Use Report

Time Doctor has a built-in safeguard to ensure that your employees are spending era in the right places.

Sites with Reddit, Facebook, Youtube, Twitter etc are every categorized as potential needy era use (this list is customizable and the feature can be disabled).

Time Doctor will compilation which of these sites an employee visited, taking into consideration they visited it and for how long  making determined theres enthusiastic time management.

Think of it as a time card calculator meant to track hours spent on tasks you dont want your employees functional on.

7) Web and App Usage Report

This explanation showcases all the Internet usage and application commotion of each employee. However its not detailed acceptable to feign you which of these apps or sites were failed ones- youll have to use the poor mature usage balance to track that.

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Privacy Controls

Time Doctor provides your employees in imitation of all the security they infatuation re their privacy in the same way as using a period tracking app. Nothing will be recorded or tracked subsequently theyve marked that theyre not working.

Also if a screenshot was taken like they were on a fracture and forgot to discontinue get older Doctor, they have the out of the ordinary to delete it.

Multiple Integrations

Time Doctor has multiple integrations similar to tools that your team may already be using as soon as Todoist and Slack- making the transition to using an employee times tracking software from a conventional spreadsheet that much more simple.

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What Is A Timesheet?

A timesheet is a spreadsheet for recording how much times an employee spent operating on every other tasks. Your employees enter the perfect period in imitation of they begin take steps for the morning and plus their out times  thats once they log out. after that the sum time worked on individual tasks is calculated. Its that simple.

Keeping track of how much period an employee works can be incredibly helpful. Not lonely does it makes the entire payroll process for sum hours worked far away more transparent, but after that ensures that your employees remain organized.

Ideally, these are the must-have data fields for timesheets:

  1. An employee state and ID Number if applicable
  2. A difference of opinion for each daylight of the week
  3. A column for the date, start mature and end time
  4. In some cases, a column to list overtime hours and ill leave
  5. An area for the manager and employee to put a signature to validate the accuracy of the information in the get older sheet

Employee Timesheet Template Excel Spreadsheet – Timesheet Then employee timesheet template excel spreadsheet

Applications of Timesheets

As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.

Here are a few reasons why you should use a timesheet:

To maintain history and Resolve Disputes

The chief excuse why employers use times sheets is to maintain a tape of how many hours their employees perform and log any overtime put in. If they have an organized and honorable habit of tracking how much operate their employees put in, it makes it gauge their performance. If their pay is joined to hours worked (such as for freelance or concurrence team members) timesheets make it easier to pay them accordingly.

What this with does is avoid a concern where there is a major payroll quarrel amongst the employer and employee just about produce a result put in and subsequent overtime pay. back theres an accurate book open of the employee hours worked, these payroll disputes can be handled easily.

To find the money for Accurate Quotes To Clients

Another improvement of recording sum hours worked is that its easier to have the funds for accurate quotes to clients. gone a honorable epoch sheet, independent contractors can offer quotes to clients behind more confidence. It plus increases the transparency of the entire process as clients know how many hours specific tasks took and why theyre monster charged an X amount for those billable hours worked.

To add up Task Productivity

In a detailed timesheet, employees can list by the side of the era they spend on repetitive tasks throughout the day. Employers can use this guidance to calculate how many hours these specific tasks recognize in general and put in team productivity for repetitive and regular tasks. Also, subsequent to an accurate habit to behave employee hours worked, the pay period for employees can be adjusted to compensate for ill leave.

However, creating a table from graze to monitor total hours worked and later calculate occupy pay at an hourly rate in imitation of this could become a tedious process  especially if youre play it manually upon paper timesheets.

Its one of the biggest complaints we listen from little issue owners who have just hired their first employee or freelancer and dont think theyre quite ready to invest heavily into software as soon as a era card calculator- they cant seem to make the timesheet process efficient enough.

To back up you behind that, weve provided you taking into consideration release timesheet templates  each subsequent to substitute formats to achievement your needs. Just download them and use them to create your period tracking process a breeze!

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How To Streamline Your times Tracking Process

Now that youve got your free timesheet template ready, its epoch to introduce it to your employees and create the entire process as seamless as possible.

You can get this by focusing on the distribution and gathering of timesheets.


While some organizations still use paper timesheets, most have switched to online timesheets for their ease of distribution.

  1. You can upload an online spreadsheet on a shared play-act account next Google Docs or Dropbox where each employee has right of entry to the spreadsheet at every times.
  2. Alternatively, if your employees achievement below agreed substitute conditions and require oscillate kinds of timesheets, you could always email it to them personally.
  3. To create this ease of entry more seamless, weve included multiple spreadsheet formats of the thesame template excel forgive pick one that you and your employees are pleasurable with.


  1. make positive you sustain deadlines for every your employees to concede their timesheets. You dont want your employees sending the timesheets on oscillate days.
  2. Specify a format in which the employee timesheet template has to be sent to the manager. Whether its emailed directly to you, uploaded to a shared account, or even printed out on paper timesheets. Establishing uniformity always makes the process easier.
  3. create distinct that theyve signed/marked a statement of approval on the forms in the manner of they have enough money it to you. You moreover want to adjoin a section for them to put in any overtime hours worked and sick leave taken.

Two Key Tips for Using Timesheets

Keep It Simple

You want your grow old sheet to be as simple to comprehend as possible. Your employees should direction no confusion as to where and what they have to input. Timesheets are supposed to create the mature tracking process easier for the employer and employees, not the extra habit around.


To create the process even more streamlined, attempt an allocate tasks with code numbers that employees can note down in their timesheets. This mannerism you can know how much grow old employees spend upon specific tasks which will back up you analyze the data greater than before for planning well along task schedules.

We can all ascend that timesheets are an incredibly useful tool. However, paper timesheets or even standard online timesheets arent the most efficient pretension to go roughly tracking time.

Final Thoughts

Get mature Doctor for $9.99 per user per month if you want a no-fuss, efficient method of grow old tracking. If youre yet on the fence, use this free dealings to get right of entry to our release timesheet software for 14 days (no compulsion for story card details) and see how operating it is compared to any conventional spreadsheet or additional software.

If a software is not what you want, download our release blank timesheet template that works best for you and your business.

Whether its the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to put up to you and your team focus more on important tasks and stay productive otherwise of expending every your energies upon tracking employee exploit hours.

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