The employee timesheet software
upon this page is ideal for companies that obsession to version hours worked, but don't obsession to relation clock in/out times. To lp in/out mature and have Excel calculate hours worked, attempt our era Sheet in the same way as Breaks or the era Card Calculator. To keep track of hours worked on specific projects, attempt the Timecard template. If you desire your employees to use printable get older sheets, our templates can be modified easily for printing empty forms.
If theres one thing that both employees and employers agree with, its that grow old tracking is an definitely tedious process.
To create the process easier, download the three clear employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats complete in this article.
You can furthermore use an automated become old tracking tool instead of filling out spreadsheets or PDFs manually.
Using an automated epoch tracking tool once era Doctor will pay for you far-off more accurate reports once zero encyclopedia effort saving you grow old and money.
To learn practically how mature Doctor automatically tracks time for you, hop to this section of this article.
What We Will cover in This Article:
The 3 Types of free Timesheets to Download:
You can click under to go to each template (in MS excel, Google Docs, MS Word and PDF formats)
- Weekly era Sheet Template
- Bi-Weekly get older Sheet Template
- Monthly times Sheet Template
Automated era Tracking
- Cons Of Excel grow old Sheets
- Using Automated mature Tracking Tools instead of reference book templates
- What Is a grow old Sheet?
- Applications of period Sheets?
- How To Streamline Your epoch Tracking Process
- Key Tips for Using epoch Sheets
Weekly Timesheet Template Free
Weekly Timesheet templates are used gone you calculate action hours and pay periods upon a weekly basis.
Notes upon our weekly simple timesheet template:
The Week starting field automatically inputs the date today and fills stirring the date and day columns accordingly. You can regulate this manually.
Total employee hours worked are calculated automatically. You by yourself habit to enter your grow old In and times Out data.
Total Pay is calculated automatically based on the Rate Per Hour that you set.
Automatic calculations solitary apply to these versions: Google Sheets and Microsoft Excel. Weve lonesome provided blank timesheet templates free for Microsoft Word and PDF.
Download Timesheet Links:
- pardon Google Sheet (When youre upon the sheet, click File > create a Copy if you want to create your copy)
- pardon Excel become old sheet Template
- forgive Word era sheet Template
- clear PDF epoch sheet Template
Bi-Weekly Timesheet Template Free
If you calculate statute hours and pay periods all two weeks, a biweekly timesheet template would combat you better.
Notes on our bi-weekly easy timesheet template:
The Week starting ground automatically inputs the date today and fills in the works the date and day columns accordingly. You can fine-tune this manually.
Total employee hours worked are calculated automatically. You lonesome compulsion to enter your period In and period Out data.
Total Pay is calculated automatically based on the Rate Per Hour that you set.
Automatic calculations unaccompanied apply to these versions: Google Sheets and Microsoft Excel. Weve unaided provided a empty timesheet template for Word and PDF.
Download Timesheet Links:
- pardon Google Sheet (When youre on the sheet, click File > make a Copy if you want to make your copy)
- forgive Biweekly Excel Timesheet Template
- release Word Biweekly Timesheet Template
- forgive PDF Biweekly Timesheet Template
Monthly Timesheet Template Free
This timecard template is more detailed as it provides an overview of your monthly enactment hours and pay as well as a weekly assay of that data. You can even divide this into a semi monthly timesheet.
Notes upon our monthly easy timesheet template:
In this clear monthly timesheet, the Month arena automatically inputs the current month. You can modify this manually by entering any date of the month you desire to make a timesheet for.
Dates and Days automatically fill going on according to the Month arena in the excel monthly timesheet. This includes the Week Starting column.
Total employee hours worked are calculated automatically upon a monthly basis in this release monthly timesheet. You deserted infatuation to enter your become old In and time Out data on the Weekly study section.
Total Pay is calculated automatically based on the Rate Per Hour that you set and the pay period.
Automatic calculations unaccompanied apply to these versions: Google Sheets and Microsoft Excel. Weve lonely provided a blank timesheet template for Word and PDF.
Download epoch sheet Links:
- release Google Sheet (When youre upon the sheet, click File > make a Copy if you want to create your copy)
- clear Microsoft Excel Monthly era sheet Template
- clear Microsoft Word Monthly times sheet Template
- pardon PDF Monthly times sheet Template
And now, here is the very first photograph:
Limitations of manual time Tracking bearing in mind Templates
Using spreadsheets or docs to track times has several limitations. Its in the distance more on the go to automate times tracking in the manner of a tool later time Doctor.
1) The Human error Factor
There are a buildup of possibilities arising from human mistake that could guide to colossal mistakes in excel timesheets. For example, comprehensibly using the wrong formulas, incorporating incorrect formats or mistakenly leaving out key figures can lead to immense miscalculations in employee pay rates.
In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. maddening to right of entry these deleted sheets can be a extremely hard task and inevitably guide to crises.
2) The Discrepancy amongst Actual Hours Worked vs Reported Hours Worked
While you must trust your employees, you cant guarantee that everyone of them will be accurate subsequently their reporting. There may even be chance errors in reporting actual hours worked.
Unfortunately, Excel sheets dont present you subsequent to the knack to track actual hours worked in real-time. mature sheets are based upon reported hours worked, manually inserted in the spreadsheets.
A discrepancy of roughly 5-10 minutes all daylight may not be an issue, but behind this difference climbs up, you could lose a lot of money.
3) You Cant fiddle with Or Update Data
Tracking epoch always involves elements of modification whether its a brusque other task or if something takes longer than acknowledged there always has to be tell for adjustment.
However, modifying data on normal excel templates is a unquestionably period consuming process.
This obscurity has deafening implications in the same way as the updates are seen too late and the employee has already been billed for a subjugate amount of hours than actually worked.
4) Its difficult To Assess Productivity
Sure, Excel timesheets allow managers once every the hours workers have worked in a particular week or month, but its too much data to go through at once.
The format of this data isnt conducive to making insightful decisions. In addition, the chances of a officer misinterpreting suggestion is quite tall seeing as its quite difficult to go through it all.
5) The situation subsequent to Historical Data
You must remember that Excel timesheets arent intended to addition historical data. What this means is that quite often, to save space, earlier edition of reports are written beyond and updated.
The downside of this is you dont have entry to older data anymore.
The biggest drawback of not having admission to historical data is that companies cant spot long term trends and analyze productivity higher than era or even have proof to resolve disputes greater than hours worked in the future.
6) You Dont Have entrance To Real Time Reports
Timesheets are often sent to managers on a weekly basis.
This means managers dont get updates very nearly an employees produce a result hours in genuine time. The concern here is as managers and no-one else get a delayed copy, a lot of the become old these sheets may not reflect whats currently taking place or whether there has been any alterations to circumstances.
In addition, these reports can acquire directionless in the managers inbox or they can get the wrong, out of date explanation of the file.
if you think so, I'l t teach you many picture yet again underneath:
7) Their Tendency To Crash
The more an Excel sheet is updated or shared, the forward-thinking the chances of the file getting corrupted and unusable. You cant direct that risk following it comes to the important task of period tracking.
Use an Automated times Tracker Tool
If you habit a more efficient quirk to track time, something that takes less of your times to direct and analyze, an automated online tracking tool is for you.
Professional timesheet software as soon as era Doctor is a great swap to encyclopedia employee time sheets. times Doctor is a time tracking tool that gives you automated reports not quite your employees play a role goings-on including:
- The tasks theyve worked on
- The time it took them
- What sites they visited during regular hours
- Clock in become old and clock out time and more.
With this software based time clock, keeping track of hours worked has never been easier!
Few Basic Features of times Doctor
Easy grow old Tracking For Tasks
Employees have to begin a timer connected to a task and time Doctor runs in the background logging how much era the employee spends upon that specific task. There is no need for any calendar timesheet calculator they just have to log in and out. It makes the entire process of grow old tracking for individual tasks that much simpler.
With time Doctor, you can monitor needy times usage such as the epoch your workers spend on failed sites in imitation of YouTube and Facebook to create certain that your employees arent slacking off during their regular hours. with an employee accesses websites with these, period Doctor automatically sends a pop stirring asking if theyre yet working.
This is a unquestionably useful feature and not usually open in this simplistic form in supplementary grow old tracking tools considering Dovico timesheet software, Toggl, etc.
Time Doctor can afterward recognize screenshots of the employees screens at random intervals during their take steps hours to create clear theyre working. You can position off this feature if you wish. If you attain use this, we suggest that you inform your employees that you are taking screenshots.
The software will furthermore automatically take that an employee is taking a rupture if theres inactivity for three minutes. This ensures that the software isnt admin by mistake in imitation of your employees are on their lunch breaks or are just taking a fast breather.
Needless to say, a regular spreadsheet wont be nimble to monitor your employees to this extent.
The mature reports generated by period Doctor are far and wide more detailed than those youd acquire from a regular get older sheet, making the era tracking process more meaningful.
You can view data on multiple parameters at the blink of an eye. You have entry to detailed reports nearly epoch usage sorted by individuals, groups, projects and era periods something you dont acquire from regular spreadsheets and timecards.
Here are some of the reports you have right of entry to when using epoch Doctor:
1) Timesheet Report
The timesheet balance highlights the sum hours worked by your employees during a specific become old thus you have an idea of what theyre all in the works to. Whats more is that you can easily export these into either .CSV or .XLS formats to create it simple to store.
2) period Use Report
With this, you can see what each individual team aficionada was in action upon in a unlimited period. As period Doctor requires users to input the task they are keen on back tracking, youll have an accurate scrutiny of how much period each addict spent on each task during a period.
3) Timeline Daily Report
Like a daily timesheet template, the timeline daily description gives you a detailed psychiatry of all the perform your employees have the end in a morning youll know what tasks were worked on, by who and for how long.
4) Projects Report
Like a project timesheet, the projects bank account focuses upon individual projects. You get a examination of the amount of time spent upon the task in sum as without difficulty as identifying which team aficionada spent the most period upon it.
5) Attendance Report
The attendance financial credit makes tracking absentees in a unfriendly team much easier. Youll have a list of every the absentees in the week along like the reason why they couldnt create it.
6) needy grow old Use Report
Time Doctor has a built-in safeguard to ensure that your employees are spending mature in the right places.
Sites bearing in mind Reddit, Facebook, Youtube, Twitter etc are all categorized as potential poor times use (this list is customizable and the feature can be disabled).
Time Doctor will photo album which of these sites an employee visited, gone they visited it and for how long making sure theres operating epoch management.
Think of it as a grow old card calculator meant to track hours spent on tasks you dont want your employees operating on.
7) Web and App Usage Report
This description showcases all the Internet usage and application activity of each employee. However its not detailed sufficient to take action you which of these apps or sites were unproductive ones- youll have to use the needy get older usage explanation to track that.
Time Doctor provides your employees like all the security they infatuation in relation to their privacy afterward using a epoch tracking app. Nothing will be recorded or tracked subsequently theyve marked that theyre not working.
Also if a screenshot was taken once they were on a break and forgot to pause grow old Doctor, they have the unusual to delete it.
Time Doctor has complex integrations behind tools that your team may already be using in the manner of Todoist and Slack- making the transition to using an employee epoch tracking software from a established spreadsheet that much more simple.
What Is A Timesheet?
A timesheet is a spreadsheet for recording how much grow old an employee spent functional upon alternative tasks. Your employees enter the correct grow old following they start bill for the hours of daylight and moreover their out grow old thats when they log out. next the total get older worked upon individual tasks is calculated. Its that simple.
Keeping track of how much grow old an employee works can be incredibly helpful. Not solitary does it makes the entire payroll process for total hours worked far-off more transparent, but with ensures that your employees remain organized.
Ideally, these are the must-have data fields for timesheets:
- An employee name and ID Number if applicable
- A row for each morning of the week
- A column for the date, begin era and end time
- In some cases, a column to list overtime hours and ill leave
- An place for the official and employee to put a signature to validate the precision of the counsel in the epoch sheet
Applications of Timesheets
As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.
Here are a few reasons why you should use a timesheet:
To preserve history and Resolve Disputes
The chief reason why employers use times sheets is to maintain a autograph album of how many hours their employees affect and log any overtime put in. If they have an organized and well-behaved showing off of tracking how much comport yourself their employees put in, it makes it gauge their performance. If their pay is associated to hours worked (such as for freelance or concord team members) timesheets create it easier to pay them accordingly.
What this afterward does is avoid a business where there is a major payroll quarrel amongst the employer and employee more or less performance put in and subsequent overtime pay. in the past theres an accurate sticker album understandable of the employee hours worked, these payroll disputes can be handled easily.
To meet the expense of Accurate Quotes To Clients
Another help of recording total hours worked is that its easier to meet the expense of accurate quotes to clients. subsequently a trustworthy times sheet, independent contractors can find the money for quotes to clients following more confidence. It afterward increases the transparency of the entire process as clients know how many hours specific tasks took and why theyre mammal charged an X amount for those billable hours worked.
To count Task Productivity
In a detailed timesheet, employees can list alongside the get older they spend on repetitive tasks throughout the day. Employers can use this recommendation to calculate how many hours these specific tasks resign yourself to in general and enhance team productivity for repetitive and regular tasks. Also, subsequently an accurate artifice to do its stuff employee hours worked, the pay times for employees can be adjusted to compensate for sick leave.
However, creating a table from scrape to monitor total hours worked and later calculate commandeer pay at an hourly rate as soon as this could become a tedious process especially if youre produce a result it manually on paper timesheets.
Its one of the biggest complaints we listen from little issue owners who have just hired their first employee or freelancer and dont think theyre quite ready to invest heavily into software past a become old card calculator- they cant seem to make the timesheet process efficient enough.
To back you subsequent to that, weve provided you when clear timesheet templates each in the same way as rotate formats to battle your needs. Just download them and use them to make your era tracking process a breeze!
How To Streamline Your epoch Tracking Process
Now that youve got your free timesheet template ready, its times to introduce it to your employees and make the entire process as seamless as possible.
You can get this by focusing on the distribution and accrual of timesheets.
While some organizations nevertheless use paper timesheets, most have switched to online timesheets for their ease of distribution.
- You can upload an online spreadsheet upon a shared feat account considering Google Docs or Dropbox where each employee has right of entry to the spreadsheet at every times.
- Alternatively, if your employees affect below definitely alternative conditions and require different kinds of timesheets, you could always email it to them personally.
- To make this ease of access more seamless, weve included complex spreadsheet formats of the same template excel release choose one that you and your employees are affable with.
- make sure you acknowledge deadlines for all your employees to concur their timesheets. You dont want your employees sending the timesheets on swing days.
- Specify a format in which the employee timesheet template has to be sent to the manager. Whether its emailed directly to you, uploaded to a shared account, or even printed out on paper timesheets. Establishing uniformity always makes the process easier.
- create positive that theyve signed/marked a statement of hail upon the forms afterward they have the funds for it to you. You furthermore desire to include a section for them to put in any overtime hours worked and ill leave taken.
Two Key Tips for Using Timesheets
Keep It Simple
You desire your grow old sheet to be as simple to understand as possible. Your employees should slant no confusion as to where and what they have to input. Timesheets are supposed to create the grow old tracking process easier for the employer and employees, not the other showing off around.
To create the process even more streamlined, try an give tasks bearing in mind code numbers that employees can note beside in their timesheets. This mannerism you can know how much epoch employees spend upon specific tasks which will urge on you analyze the data enlarged for planning sophisticated task schedules.
We can every grant that timesheets are an incredibly useful tool. However, paper timesheets or even customary online timesheets arent the most efficient mannerism to go just about tracking time.
Get become old Doctor for $9.99 per user per month if you want a no-fuss, efficient method of era tracking. If youre nevertheless on the fence, use this forgive events to get entrance to our pardon timesheet software for 14 days (no compulsion for report card details) and look how in action it is compared to any received spreadsheet or other software.
If a software is not what you want, download our forgive empty timesheet template that works best for you and your business.
Whether its the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to encourage you and your team focus more upon important tasks and stay productive otherwise of expending every your energies on tracking employee perform hours.
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