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upon this page is ideal for companies that dependence to report hours worked, but don’t craving to report clock in/out times. To cd in/out mature and have Excel calculate hours worked, try our become old Sheet following Breaks or the get older Card Calculator. To save track of hours worked upon specific projects, attempt the Timecard template. If you desire your employees to use printable become old sheets, our templates can be modified easily for printing blank forms.

If theres one thing that both employees and employers ascend with, its that get older tracking is an unconditionally tedious process.

To make the process easier, download the three pardon employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats complete in this article.

You can with use an automated times tracking tool otherwise of filling out spreadsheets or PDFs manually.

Using an automated period tracking tool when get older Doctor will offer you far and wide more accurate reports later than zero directory effort  saving you get older and money.

To learn roughly how epoch Doctor automatically tracks time for you, hop to this section of this article.

What We Will cover in This Article:

The 3 Types of free Timesheets to Download:

You can click below to go to each template (in MS excel, Google Docs, MS Word and PDF formats)

  1. Weekly era Sheet Template
  2. Bi-Weekly era Sheet Template
  3. Monthly era Sheet Template

Automated grow old Tracking

  1. Cons Of Excel epoch Sheets
  2. Using Automated period Tracking Tools then again of calendar templates

Timesheet Basics:

  1. What Is a become old Sheet?
  2. Applications of mature Sheets?
  3. How To Streamline Your grow old Tracking Process
  4. Key Tips for Using era Sheets

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Weekly Timesheet Template Free

Weekly Timesheet templates are used similar to you calculate action hours and pay periods on a weekly basis.

Notes on our weekly easy timesheet template:

The Week starting sports ground automatically inputs the date today and fills up the date and day columns accordingly. You can correct this manually.

Total employee hours worked are calculated automatically. You abandoned infatuation to enter your era In and era Out data.

Total Pay is calculated automatically based on the Rate Per Hour that you set.

Automatic calculations unaccompanied apply to these versions: Google Sheets and Microsoft Excel. Weve lonesome provided empty timesheet templates free for Microsoft Word and PDF.

Download Timesheet Links:

  1. forgive Google Sheet (When youre upon the sheet, click File > make a Copy if you desire to create your copy)
  2. pardon Excel period sheet Template
  3. pardon Word era sheet Template
  4. pardon PDF grow old sheet Template

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Bi-Weekly Timesheet Template Free

If you calculate con hours and pay periods all two weeks, a biweekly timesheet template would achievement you better.

Notes on our bi-weekly simple timesheet template:

The Week starting arena automatically inputs the date today and fills in the works the date and day columns accordingly. You can correct this manually.

Total employee hours worked are calculated automatically. You on your own craving to enter your era In and mature Out data.

Total Pay is calculated automatically based upon the Rate Per Hour that you set.

Automatic calculations unaided apply to these versions: Google Sheets and Microsoft Excel. Weve isolated provided a empty timesheet template for Word and PDF.

Download Timesheet Links:

  1. free Google Sheet (When youre on the sheet, click File > make a Copy if you desire to create your copy)
  2. pardon Biweekly Excel Timesheet Template
  3. free Word Biweekly Timesheet Template
  4. pardon PDF Biweekly Timesheet Template

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Monthly Timesheet Template Free

This timecard template is more detailed as it provides an overview of your monthly statute hours and pay as competently as a weekly testing of that data. You can even divide this into a semi monthly timesheet.

Notes on our monthly simple timesheet template:

In this pardon monthly timesheet, the Month arena automatically inputs the current month. You can bend this manually by entering any date of the month you want to create a timesheet for.

Dates and Days automatically occupy up according to the Month auditorium in the excel monthly timesheet. This includes the Week Starting column.

Total employee hours worked are calculated automatically upon a monthly basis in this clear monthly timesheet. You lonesome dependence to enter your epoch In and get older Out data upon the Weekly psychoanalysis section.

Total Pay is calculated automatically based on the Rate Per Hour that you set and the pay period.

Automatic calculations single-handedly apply to these versions: Google Sheets and Microsoft Excel. Weve deserted provided a empty timesheet template for Word and PDF.

Download mature sheet Links:

  1. release Google Sheet (When youre upon the sheet, click File > create a Copy if you desire to create your copy)
  2. free Microsoft Excel Monthly times sheet Template
  3. pardon Microsoft Word Monthly time sheet Template
  4. free PDF Monthly become old sheet Template

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Limitations of encyclopedia mature Tracking with Templates

Using spreadsheets or docs to track become old has several limitations. Its far more working to automate become old tracking subsequent to a tool similar to grow old Doctor.

1) The Human mistake Factor

There are a accrual of possibilities arising from human mistake that could guide to immense mistakes in excel timesheets. For example, helpfully using the incorrect formulas, incorporating incorrect formats or mistakenly leaving behind out key figures can guide to supreme miscalculations in employee pay rates.

In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. exasperating to approach these deleted sheets can be a certainly difficult task and inevitably lead to crises.

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2) The Discrepancy amongst Actual Hours Worked vs Reported Hours Worked

While you must trust your employees, you cant guarantee that everyone of them will be accurate in the manner of their reporting. There may even be inadvertent errors in reporting actual hours worked.

Unfortunately, Excel sheets dont find the money for you past the faculty to track actual hours worked in real-time. epoch sheets are based upon reported hours worked, manually inserted in the spreadsheets.

A discrepancy of just about 5-10 minutes all morning may not be an issue, but taking into consideration this difference climbs up, you could lose a lot of money.

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3) You Cant fiddle with Or Update Data

Tracking period always involves elements of modification  whether its a unexpected further task or if something takes longer than acknowledged  there always has to be sky for adjustment.

However, modifying data upon normal excel templates is a no question become old consuming process.

This complexity has deafening implications when the updates are seen too tardy and the employee has already been billed for a humiliate amount of hours than actually worked.

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4) Its difficult To Assess Productivity

Sure, Excel timesheets have the funds for managers bearing in mind every the hours workers have worked in a particular week or month, but its too much data to go through at once.

The format of this data isnt conducive to making insightful decisions. In addition, the chances of a overseer misinterpreting information is quite tall seeing as its quite difficult to go through it all.

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5) The matter in imitation of Historical Data

You must recall that Excel timesheets arent meant to growth historical data. What this means is that quite often, to keep space, earlier edition of reports are written over and updated.

The downside of this is you dont have permission to older data anymore.

The biggest drawback of not having access to historical data is that companies cant spot long term trends and analyze productivity over era or even have proof to resolve disputes on top of hours worked in the future.

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6) You Dont Have permission To Real Time Reports

Timesheets are often sent to managers upon a weekly basis.

This means managers dont get updates nearly an employees perform hours in genuine time. The situation here is as managers lonesome get a delayed copy, a lot of the get older these sheets may not reflect whats currently occurring or whether there has been any alterations to circumstances.

In addition, these reports can get in limbo in the managers inbox or they can get the wrong, obsolescent bill of the file.

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7) Their Tendency To Crash

The more an Excel sheet is updated or shared, the vanguard the chances of the file getting corrupted and unusable. You cant run that risk past it comes to the important task of time tracking.

Use an Automated mature Tracker Tool

If you craving a more efficient pretension to track time, something that takes less of your times to govern and analyze, an automated online tracking tool is for you.

Professional timesheet software gone mature Doctor is a great stand-in to directory employee times sheets. become old Doctor is a mature tracking tool that gives you automated reports nearly your employees exploit events including:

  1. The tasks theyve worked on
  2. The get older it took them
  3. What sites they visited during regular hours
  4. Clock in mature and clock out become old and more.

With this software based times clock, keeping track of hours worked has never been easier!

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Few Basic Features of time Doctor

Easy era Tracking For Tasks

Employees have to start a timer similar to a task and epoch Doctor runs in the background logging how much grow old the employee spends upon that specific task. There is no obsession for any encyclopedia timesheet calculator  they just have to log in and out. It makes the entire process of period tracking for individual tasks that much simpler.

Usage Monitoring

With era Doctor, you can monitor poor get older usage  such as the time your workers spend on unproductive sites taking into account YouTube and Facebook  to create determined that your employees arent slacking off during their regular hours. gone an employee accesses websites with these, mature Doctor automatically sends a pop in the works asking if theyre still working.

This is a agreed useful feature and not usually easily reached in this simplistic form in new era tracking tools following Dovico timesheet software, Toggl, etc.

Time Doctor can also agree to screenshots of the employees screens at random intervals during their ham it up hours to make sure theyre working. You can twist off this feature if you wish. If you reach use this, we suggest that you inform your employees that you are taking screenshots.

The software will after that automatically allow that an employee is taking a rupture if theres inactivity for three minutes. This ensures that the software isnt direction by mistake in imitation of your employees are upon their lunch breaks or are just taking a fast breather.

Needless to say, a regular spreadsheet wont be practiced to monitor your employees to this extent.

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Advanced Reporting

The time reports generated by get older Doctor are far and wide more detailed than those youd get from a regular become old sheet, making the become old tracking process more meaningful.

You can view data upon combined parameters at the blink of an eye. You have entrance to detailed reports more or less era usage sorted by individuals, groups, projects and period periods  something you dont get from regular spreadsheets and timecards.

Here are some of the reports you have access to subsequent to using mature Doctor:

1) Timesheet Report

The timesheet tab highlights the total hours worked by your employees during a specific era so you have an idea of what theyre every up to. Whats more is that you can easily export these into either .CSV or .XLS formats to create it easy to store.

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2) era Use Report

With this, you can look what each individual team enthusiast was keen on in a perfect period. As grow old Doctor requires users to input the task they are in force upon back tracking, youll have an accurate investigation of how much era each user spent on each task during a period.

3) Timeline Daily Report

Like a daily timesheet template, the timeline daily credit gives you a detailed chemical analysis of every the measure your employees have ended in a day  youll know what tasks were worked on, by who and for how long.

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4) Projects Report

Like a project timesheet, the projects bill focuses on individual projects. You acquire a examination of the amount of time spent on the task in total as well as identifying which team advocate spent the most become old on it.

5) Attendance Report

The attendance bank account makes tracking absentees in a distant team much easier. Youll have a list of all the absentees in the week along with the explanation why they couldnt make it.

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6) poor mature Use Report

Time Doctor has a built-in safeguard to ensure that your employees are spending times in the right places.

Sites following Reddit, Facebook, Youtube, Twitter etc are every categorized as potential poor era use (this list is customizable and the feature can be disabled).

Time Doctor will autograph album which of these sites an employee visited, later they visited it and for how long  making determined theres enthusiastic grow old management.

Think of it as a time card calculator meant to track hours spent upon tasks you dont want your employees working on.

7) Web and App Usage Report

This relation showcases every the Internet usage and application excitement of each employee. However its not detailed plenty to pretense you which of these apps or sites were futile ones- youll have to use the needy era usage checking account to track that.

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Privacy Controls

Time Doctor provides your employees past all the security they need in this area their privacy later than using a become old tracking app. Nothing will be recorded or tracked subsequent to theyve marked that theyre not working.

Also if a screenshot was taken in the manner of they were upon a break and forgot to discontinue grow old Doctor, they have the other to delete it.

Multiple Integrations

Time Doctor has combination integrations like tools that your team may already be using considering Todoist and Slack- making the transition to using an employee times tracking software from a conventional spreadsheet that much more simple.

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What Is A Timesheet?

A timesheet is a spreadsheet for recording how much era an employee spent dynamic on oscillate tasks. Your employees enter the exact become old next they begin perform for the daylight and next their out time  thats considering they log out. later the total era worked on individual tasks is calculated. Its that simple.

Keeping track of how much epoch an employee works can be incredibly helpful. Not isolated does it makes the entire payroll process for total hours worked far and wide more transparent, but with ensures that your employees remain organized.

Ideally, these are the must-have data fields for timesheets:

  1. An employee pronounce and ID Number if applicable
  2. A clash for each hours of daylight of the week
  3. A column for the date, start period and end time
  4. In some cases, a column to list overtime hours and ill leave
  5. An area for the superintendent and employee to put a signature to validate the exactness of the counsel in the become old sheet

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Applications of Timesheets

As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.

Here are a few reasons why you should use a timesheet:

To preserve history and Resolve Disputes

The chief excuse why employers use epoch sheets is to preserve a stamp album of how many hours their employees act out and log any overtime put in. If they have an organized and honorable exaggeration of tracking how much operate their employees put in, it makes it gauge their performance. If their pay is combined to hours worked (such as for freelance or covenant team members) timesheets make it easier to pay them accordingly.

What this also does is avoid a event where there is a major payroll quarrel together with the employer and employee about feat put in and subsequent overtime pay. back theres an accurate cassette easy to get to of the employee hours worked, these payroll disputes can be handled easily.

To present Accurate Quotes To Clients

Another help of recording sum hours worked is that its easier to provide accurate quotes to clients. afterward a obedient era sheet, independent contractors can present quotes to clients in imitation of more confidence. It along with increases the transparency of the entire process as clients know how many hours specific tasks took and why theyre monster charged an X amount for those billable hours worked.

To enlarge Task Productivity

In a detailed timesheet, employees can list beside the times they spend upon repetitive tasks throughout the day. Employers can use this instruction to calculate how many hours these specific tasks agree to in general and tote up team productivity for repetitive and regular tasks. Also, in the same way as an accurate artifice to produce an effect employee hours worked, the pay epoch for employees can be adjusted to compensate for ill leave.

However, creating a table from graze to monitor sum hours worked and then calculate invade pay at an hourly rate once this could become a tedious process  especially if youre undertaking it manually upon paper timesheets.

Its one of the biggest complaints we listen from little matter owners who have just hired their first employee or freelancer and dont think theyre quite ready to invest heavily into software in the manner of a mature card calculator- they cant seem to create the timesheet process efficient enough.

To urge on you later than that, weve provided you subsequently release timesheet templates  each once exchange formats to combat your needs. Just download them and use them to create your period tracking process a breeze!

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How To Streamline Your era Tracking Process

Now that youve got your pardon timesheet template ready, its era to introduce it to your employees and make the entire process as seamless as possible.

You can do this by focusing on the distribution and heap of timesheets.


While some organizations nevertheless use paper timesheets, most have switched to online timesheets for their ease of distribution.

  1. You can upload an online spreadsheet upon a shared enactment account later Google Docs or Dropbox where each employee has permission to the spreadsheet at every times.
  2. Alternatively, if your employees enactment under agreed alternative conditions and require alternating kinds of timesheets, you could always email it to them personally.
  3. To make this ease of entrance more seamless, weve included compound spreadsheet formats of the similar template excel free pick one that you and your employees are acceptable with.


  1. create certain you announce deadlines for every your employees to consent their timesheets. You dont want your employees sending the timesheets on different days.
  2. Specify a format in which the employee timesheet template has to be sent to the manager. Whether its emailed directly to you, uploaded to a shared account, or even printed out upon paper timesheets. Establishing uniformity always makes the process easier.
  3. make positive that theyve signed/marked a confirmation of hail upon the forms past they offer it to you. You along with desire to improve a section for them to put in any overtime hours worked and sick leave taken.

Two Key Tips for Using Timesheets

Keep It Simple

You want your mature sheet to be as easy to understand as possible. Your employees should incline no confusion as to where and what they have to input. Timesheets are supposed to create the become old tracking process easier for the employer and employees, not the supplementary mannerism around.


To create the process even more streamlined, attempt an assign tasks in the same way as code numbers that employees can note alongside in their timesheets. This pretentiousness you can know how much grow old employees spend upon specific tasks which will put up to you analyze the data improved for planning vanguard task schedules.

We can all enter upon that timesheets are an incredibly useful tool. However, paper timesheets or even conventional online timesheets arent the most efficient showing off to go virtually tracking time.

Final Thoughts

Get get older Doctor for $9.99 per addict per month if you want a no-fuss, efficient method of period tracking. If youre yet upon the fence, use this pardon measures to get right of entry to our forgive timesheet software for 14 days (no obsession for bank account card details) and see how functional it is compared to any normal spreadsheet or supplementary software.

If a software is not what you want, download our clear blank timesheet template that works best for you and your business.

Whether its the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to incite you and your team focus more upon important tasks and stay productive otherwise of expending every your energies on tracking employee accomplish hours.

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