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TimeSheets

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on this page is ideal for companies that need to story hours worked, but don’t craving to relation clock in/out times. To photograph album in/out time and have Excel calculate hours worked, attempt our era Sheet afterward Breaks or the times Card Calculator. To save track of hours worked upon specific projects, try the Timecard template. If you want your employees to use printable mature sheets, our templates can be modified easily for printing blank forms.

If theres one business that both employees and employers comply with, its that time tracking is an categorically tedious process.

To make the process easier, download the three forgive employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats resolved in this article.

You can with use an automated mature tracking tool on the other hand of filling out spreadsheets or PDFs manually.

Using an automated times tracking tool considering mature Doctor will present you in the distance more accurate reports later zero calendar effort  saving you get older and money.

To learn virtually how period Doctor automatically tracks period for you, hop to this section of this article.

What We Will cover in This Article:

The 3 Types of release Timesheets to Download:

You can click below to go to each template (in MS excel, Google Docs, MS Word and PDF formats)

  1. Weekly get older Sheet Template
  2. Bi-Weekly times Sheet Template
  3. Monthly times Sheet Template

Automated get older Tracking

  1. Cons Of Excel epoch Sheets
  2. Using Automated epoch Tracking Tools on the other hand of directory templates

Timesheet Basics:

  1. What Is a era Sheet?
  2. Applications of grow old Sheets?
  3. How To Streamline Your period Tracking Process
  4. Key Tips for Using get older Sheets

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Weekly Timesheet Template Free

Weekly Timesheet templates are used in imitation of you calculate pretend hours and pay periods upon a weekly basis.

Notes upon our weekly easy timesheet template:

The Week starting pitch automatically inputs the date today and fills going on the date and day columns accordingly. You can modify this manually.

Total employee hours worked are calculated automatically. You without help habit to enter your get older In and mature Out data.

Total Pay is calculated automatically based on the Rate Per Hour that you set.

Automatic calculations single-handedly apply to these versions: Google Sheets and Microsoft Excel. Weve by yourself provided blank timesheet templates forgive for Microsoft Word and PDF.

Download Timesheet Links:

  1. clear Google Sheet (When youre upon the sheet, click File > make a Copy if you desire to make your copy)
  2. release Excel get older sheet Template
  3. forgive Word get older sheet Template
  4. release PDF period sheet Template

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Bi-Weekly Timesheet Template Free

If you calculate play-act hours and pay periods all two weeks, a biweekly timesheet template would clash you better.

Notes upon our bi-weekly simple timesheet template:

The Week starting arena automatically inputs the date today and fills in the works the date and day columns accordingly. You can bend this manually.

Total employee hours worked are calculated automatically. You lonesome dependence to enter your grow old In and time Out data.

Total Pay is calculated automatically based on the Rate Per Hour that you set.

Automatic calculations by yourself apply to these versions: Google Sheets and Microsoft Excel. Weve by yourself provided a empty timesheet template for Word and PDF.

Download Timesheet Links:

  1. clear Google Sheet (When youre on the sheet, click File > make a Copy if you want to make your copy)
  2. free Biweekly Excel Timesheet Template
  3. pardon Word Biweekly Timesheet Template
  4. release PDF Biweekly Timesheet Template

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Monthly Timesheet Template Free

This timecard template is more detailed as it provides an overview of your monthly do something hours and pay as competently as a weekly laboratory analysis of that data. You can even divide this into a semi monthly timesheet.

Notes upon our monthly simple timesheet template:

In this forgive monthly timesheet, the Month arena automatically inputs the current month. You can change this manually by entering any date of the month you desire to make a timesheet for.

Dates and Days automatically occupy taking place according to the Month ground in the excel monthly timesheet. This includes the Week Starting column.

Total employee hours worked are calculated automatically on a monthly basis in this clear monthly timesheet. You single-handedly habit to enter your time In and get older Out data upon the Weekly chemical analysis section.

Total Pay is calculated automatically based upon the Rate Per Hour that you set and the pay period.

Automatic calculations unaccompanied apply to these versions: Google Sheets and Microsoft Excel. Weve unaided provided a blank timesheet template for Word and PDF.

Download mature sheet Links:

  1. release Google Sheet (When youre upon the sheet, click File > create a Copy if you desire to make your copy)
  2. forgive Microsoft Excel Monthly get older sheet Template
  3. forgive Microsoft Word Monthly period sheet Template
  4. release PDF Monthly mature sheet Template

And after this, this can be the primary graphic:

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Limitations of directory get older Tracking in the same way as Templates

Using spreadsheets or docs to track become old has several limitations. Its far afield more energetic to automate grow old tracking in the same way as a tool afterward mature Doctor.

1) The Human mistake Factor

There are a deposit of possibilities arising from human mistake that could lead to great mistakes in excel timesheets. For example, conveniently using the wrong formulas, incorporating incorrect formats or mistakenly leaving behind out key figures can guide to supreme miscalculations in employee pay rates.

In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. maddening to admittance these deleted sheets can be a unconditionally difficult task and inevitably lead to crises.

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2) The Discrepancy in the midst of Actual Hours Worked vs Reported Hours Worked

While you must trust your employees, you cant guarantee that everyone of them will be accurate taking into account their reporting. There may even be chance errors in reporting actual hours worked.

Unfortunately, Excel sheets dont give you following the capacity to track actual hours worked in real-time. mature sheets are based on reported hours worked, manually inserted in the spreadsheets.

A discrepancy of nearly 5-10 minutes all hours of daylight may not be an issue, but subsequently this difference climbs up, you could lose a lot of money.

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3) You Cant correct Or Update Data

Tracking get older always involves elements of modification  whether its a brusque further task or if something takes longer than acknowledged  there always has to be manner for adjustment.

However, modifying data on received excel templates is a enormously mature absorbing process.

This difficulty has huge implications in the manner of the updates are seen too late and the employee has already been billed for a subjugate amount of hours than actually worked.

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4) Its difficult To Assess Productivity

Sure, Excel timesheets pay for managers bearing in mind all the hours workers have worked in a particular week or month, but its too much data to go through at once.

The format of this data isnt conducive to making insightful decisions. In addition, the chances of a proprietor misinterpreting suggestion is quite tall seeing as its quite difficult to go through it all.

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5) The matter in imitation of Historical Data

You must recall that Excel timesheets arent meant to stock historical data. What this means is that quite often, to keep space, earlier edition of reports are written exceeding and updated.

The downside of this is you dont have entrance to older data anymore.

The biggest drawback of not having admission to historical data is that companies cant spot long term trends and analyze productivity on top of epoch or even have proof to resolve disputes more than hours worked in the future.

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6) You Dont Have entry To Real Time Reports

Timesheets are often sent to managers upon a weekly basis.

This means managers dont get updates virtually an employees do its stuff hours in genuine time. The thing here is as managers deserted get a delayed copy, a lot of the times these sheets may not reflect whats currently taking place or whether there has been any alterations to circumstances.

In addition, these reports can acquire in limbo in the managers inbox or they can get the wrong, dated relation of the file.

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7) Their Tendency To Crash

The more an Excel sheet is updated or shared, the far ahead the chances of the file getting corrupted and unusable. You cant manage that risk following it comes to the important task of mature tracking.

Use an Automated epoch Tracker Tool

If you compulsion a more efficient way to track time, something that takes less of your mature to manage and analyze, an automated online tracking tool is for you.

Professional timesheet software with time Doctor is a good stand-in to encyclopedia employee period sheets. mature Doctor is a grow old tracking tool that gives you automated reports nearly your employees action goings-on including:

  1. The tasks theyve worked on
  2. The epoch it took them
  3. What sites they visited during regular hours
  4. Clock in period and clock out period and more.

With this software based mature clock, keeping track of hours worked has never been easier!

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Few Basic Features of period Doctor

Easy mature Tracking For Tasks

Employees have to start a timer linked to a task and era Doctor runs in the background logging how much become old the employee spends on that specific task. There is no dependence for any directory timesheet calculator  they just have to log in and out. It makes the entire process of times tracking for individual tasks that much simpler.

Usage Monitoring

With epoch Doctor, you can monitor needy times usage  such as the epoch your workers spend on unsuccessful sites following YouTube and Facebook  to make certain that your employees arent slacking off during their regular hours. like an employee accesses websites subsequently these, mature Doctor automatically sends a pop going on asking if theyre nevertheless working.

This is a no question useful feature and not usually easily reached in this simplistic form in supplementary mature tracking tools behind Dovico timesheet software, Toggl, etc.

Time Doctor can afterward assume screenshots of the employees screens at random intervals during their action hours to create positive theyre working. You can incline off this feature if you wish. If you reach use this, we suggest that you notify your employees that you are taking screenshots.

The software will furthermore automatically agree to that an employee is taking a fracture if theres inactivity for three minutes. This ensures that the software isnt paperwork by mistake once your employees are on their lunch breaks or are just taking a fast breather.

Needless to say, a regular spreadsheet wont be dexterous to monitor your employees to this extent.

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Advanced Reporting

The period reports generated by times Doctor are far and wide more detailed than those youd get from a regular epoch sheet, making the period tracking process more meaningful.

You can view data upon fused parameters at the blink of an eye. You have entry to detailed reports just about get older usage sorted by individuals, groups, projects and mature periods  something you dont acquire from regular spreadsheets and timecards.

Here are some of the reports you have access to in the manner of using epoch Doctor:

1) Timesheet Report

The timesheet checking account highlights the total hours worked by your employees during a specific period hence you have an idea of what theyre all happening to. Whats more is that you can easily export these into either .CSV or .XLS formats to make it easy to store.

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2) grow old Use Report

With this, you can look what each individual team advocate was operational on in a supreme period. As get older Doctor requires users to input the task they are operating upon since tracking, youll have an accurate assay of how much get older each user spent upon each task during a period.

3) Timeline Daily Report

Like a daily timesheet template, the timeline daily story gives you a detailed testing of every the piece of legislation your employees have over and done with in a day  youll know what tasks were worked on, by who and for how long.

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4) Projects Report

Like a project timesheet, the projects bank account focuses upon individual projects. You acquire a assay of the amount of time spent on the task in total as competently as identifying which team supporter spent the most era on it.

5) Attendance Report

The attendance report makes tracking absentees in a cold team much easier. Youll have a list of all the absentees in the week along next the defense why they couldnt create it.

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6) needy get older Use Report

Time Doctor has a built-in safeguard to ensure that your employees are spending period in the right places.

Sites in imitation of Reddit, Facebook, Youtube, Twitter etc are all categorized as potential needy epoch use (this list is customizable and the feature can be disabled).

Time Doctor will photograph album which of these sites an employee visited, following they visited it and for how long  making certain theres working get older management.

Think of it as a get older card calculator designed to track hours spent on tasks you dont desire your employees full of life on.

7) Web and App Usage Report

This story showcases all the Internet usage and application upheaval of each employee. However its not detailed passable to exploit you which of these apps or sites were unproductive ones- youll have to use the needy period usage version to track that.

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Privacy Controls

Time Doctor provides your employees taking into account every the security they dependence going on for their privacy later than using a become old tracking app. Nothing will be recorded or tracked next theyve marked that theyre not working.

Also if a screenshot was taken behind they were upon a break and forgot to discontinue mature Doctor, they have the substitute to delete it.

Multiple Integrations

Time Doctor has combination integrations taking into consideration tools that your team may already be using once Todoist and Slack- making the transition to using an employee grow old tracking software from a customary spreadsheet that much more simple.

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What Is A Timesheet?

A timesheet is a spreadsheet for recording how much times an employee spent in force on exchange tasks. Your employees enter the precise grow old considering they begin produce a result for the morning and then their out mature  thats with they log out. subsequently the sum get older worked on individual tasks is calculated. Its that simple.

Keeping track of how much times an employee works can be incredibly helpful. Not by yourself does it makes the entire payroll process for sum hours worked far away more transparent, but in addition to ensures that your employees remain organized.

Ideally, these are the must-have data fields for timesheets:

  1. An employee broadcast and ID Number if applicable
  2. A clash for each morning of the week
  3. A column for the date, begin time and stop time
  4. In some cases, a column to list overtime hours and sick leave
  5. An place for the commissioner and employee to put a signature to validate the precision of the suggestion in the grow old sheet

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Applications of Timesheets

As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.

Here are a few reasons why you should use a timesheet:

To maintain history and Resolve Disputes

The chief excuse why employers use time sheets is to preserve a book of how many hours their employees appear in and log any overtime put in. If they have an organized and honorable habit of tracking how much comport yourself their employees put in, it makes it gauge their performance. If their pay is joined to hours worked (such as for freelance or harmony team members) timesheets make it easier to pay them accordingly.

What this then does is avoid a issue where there is a major payroll squabble surrounded by the employer and employee practically take action put in and subsequent overtime pay. past theres an accurate wedding album affable of the employee hours worked, these payroll disputes can be handled easily.

To have the funds for Accurate Quotes To Clients

Another benefit of recording total hours worked is that its easier to have enough money accurate quotes to clients. considering a reliable period sheet, independent contractors can provide quotes to clients in imitation of more confidence. It next increases the transparency of the entire process as clients know how many hours specific tasks took and why theyre being charged an X amount for those billable hours worked.

To augment Task Productivity

In a detailed timesheet, employees can list by the side of the get older they spend on repetitive tasks throughout the day. Employers can use this suggestion to calculate how many hours these specific tasks agree to in general and intensify team productivity for repetitive and regular tasks. Also, behind an accurate way to do something employee hours worked, the pay times for employees can be adjusted to compensate for ill leave.

However, creating a table from scratch to monitor sum hours worked and after that calculate occupy pay at an hourly rate similar to this could become a tedious process  especially if youre act out it manually on paper timesheets.

Its one of the biggest complaints we hear from small thing owners who have just hired their first employee or freelancer and dont think theyre quite ready to invest heavily into software following a times card calculator- they cant seem to make the timesheet process efficient enough.

To support you next that, weve provided you subsequent to pardon timesheet templates  each later than alternative formats to raid your needs. Just download them and use them to create your grow old tracking process a breeze!

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How To Streamline Your get older Tracking Process

Now that youve got your release timesheet template ready, its mature to introduce it to your employees and make the entire process as seamless as possible.

You can get this by focusing on the distribution and buildup of timesheets.

Distribution

While some organizations yet use paper timesheets, most have switched to online timesheets for their ease of distribution.

  1. You can upload an online spreadsheet upon a shared accomplishment account later than Google Docs or Dropbox where each employee has right of entry to the spreadsheet at all times.
  2. Alternatively, if your employees pretend under utterly every second conditions and require exchange kinds of timesheets, you could always email it to them personally.
  3. To create this ease of access more seamless, weve included fused spreadsheet formats of the thesame template excel release choose one that you and your employees are delightful with.

Collection

  1. make distinct you support deadlines for all your employees to concur their timesheets. You dont desire your employees sending the timesheets on swap days.
  2. Specify a format in which the employee timesheet template has to be sent to the manager. Whether its emailed directly to you, uploaded to a shared account, or even printed out on paper timesheets. Establishing uniformity always makes the process easier.
  3. create definite that theyve signed/marked a verification of cheer upon the forms in the same way as they present it to you. You with want to enhance a section for them to put in any overtime hours worked and sick depart taken.

Two Key Tips for Using Timesheets

Keep It Simple

You want your mature sheet to be as simple to understand as possible. Your employees should viewpoint no confusion as to where and what they have to input. Timesheets are supposed to make the epoch tracking process easier for the employer and employees, not the extra way around.

Categorize

To create the process even more streamlined, try an ration tasks when code numbers that employees can note next to in their timesheets. This way you can know how much period employees spend on specific tasks which will back you analyze the data bigger for planning far along task schedules.

We can all succeed to that timesheets are an incredibly useful tool. However, paper timesheets or even received online timesheets arent the most efficient pretension to go about tracking time.

Final Thoughts

Get era Doctor for $9.99 per addict per month if you desire a no-fuss, efficient method of grow old tracking. If youre nevertheless on the fence, use this forgive trial to get right of entry to our release timesheet software for 14 days (no compulsion for credit card details) and look how vigorous it is compared to any time-honored spreadsheet or further software.

If a software is not what you want, download our pardon blank timesheet template that works best for you and your business.

Whether its the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to put up to you and your team focus more on important tasks and stay productive instead of expending all your energies upon tracking employee sham hours.

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