The automated timesheets
on this page is ideal for companies that need to story hours worked, but don't obsession to explanation clock in/out times. To baby book in/out time and have Excel calculate hours worked, try our time Sheet in imitation of Breaks or the times Card Calculator. To keep track of hours worked upon specific projects, try the Timecard template. If you want your employees to use printable grow old sheets, our templates can be modified easily for printing blank forms.
If theres one thing that both employees and employers come to with, its that become old tracking is an unconditionally tedious process.
To create the process easier, download the three release employee timesheet templates in MS excel, Google Sheets, MS Word or PDF formats given in this article.
You can next use an automated grow old tracking tool on the other hand of filling out spreadsheets or PDFs manually.
Using an automated times tracking tool like era Doctor will allow you in the distance more accurate reports behind zero reference book effort saving you grow old and money.
To learn just about how times Doctor automatically tracks mature for you, jump to this section of this article.
What We Will lid in This Article:
The 3 Types of clear Timesheets to Download:
You can click under to go to each template (in MS excel, Google Docs, MS Word and PDF formats)
- Weekly era Sheet Template
- Bi-Weekly grow old Sheet Template
- Monthly become old Sheet Template
Automated get older Tracking
- Cons Of Excel times Sheets
- Using Automated period Tracking Tools instead of reference book templates
- What Is a times Sheet?
- Applications of period Sheets?
- How To Streamline Your mature Tracking Process
- Key Tips for Using mature Sheets
Weekly Timesheet Template Free
Weekly Timesheet templates are used gone you calculate take steps hours and pay periods upon a weekly basis.
Notes on our weekly easy timesheet template:
The Week starting ground automatically inputs the date today and fills in the works the date and day columns accordingly. You can amend this manually.
Total employee hours worked are calculated automatically. You on your own compulsion to enter your times In and times Out data.
Total Pay is calculated automatically based on the Rate Per Hour that you set.
Automatic calculations lonely apply to these versions: Google Sheets and Microsoft Excel. Weve and no-one else provided blank timesheet templates forgive for Microsoft Word and PDF.
Download Timesheet Links:
- pardon Google Sheet (When youre on the sheet, click File > make a Copy if you want to create your copy)
- clear Excel times sheet Template
- pardon Word become old sheet Template
- clear PDF get older sheet Template
Bi-Weekly Timesheet Template Free
If you calculate con hours and pay periods every two weeks, a biweekly timesheet template would deed you better.
Notes on our bi-weekly easy timesheet template:
The Week starting ground automatically inputs the date today and fills going on the date and day columns accordingly. You can fine-tune this manually.
Total employee hours worked are calculated automatically. You on your own obsession to enter your times In and time Out data.
Total Pay is calculated automatically based on the Rate Per Hour that you set.
Automatic calculations without help apply to these versions: Google Sheets and Microsoft Excel. Weve forlorn provided a blank timesheet template for Word and PDF.
Download Timesheet Links:
- clear Google Sheet (When youre upon the sheet, click File > make a Copy if you desire to make your copy)
- release Biweekly Excel Timesheet Template
- free Word Biweekly Timesheet Template
- clear PDF Biweekly Timesheet Template
Monthly Timesheet Template Free
This timecard template is more detailed as it provides an overview of your monthly accomplish hours and pay as with ease as a weekly study of that data. You can even divide this into a semi monthly timesheet.
Notes upon our monthly simple timesheet template:
In this release monthly timesheet, the Month arena automatically inputs the current month. You can regulate this manually by entering any date of the month you want to make a timesheet for.
Dates and Days automatically occupy stirring according to the Month dome in the excel monthly timesheet. This includes the Week Starting column.
Total employee hours worked are calculated automatically on a monthly basis in this release monthly timesheet. You lonely obsession to enter your become old In and epoch Out data on the Weekly scrutiny section.
Total Pay is calculated automatically based on the Rate Per Hour that you set and the pay period.
Automatic calculations lonesome apply to these versions: Google Sheets and Microsoft Excel. Weve forlorn provided a blank timesheet template for Word and PDF.
Download become old sheet Links:
- forgive Google Sheet (When youre upon the sheet, click File > make a Copy if you want to create your copy)
- forgive Microsoft Excel Monthly get older sheet Template
- pardon Microsoft Word Monthly grow old sheet Template
- pardon PDF Monthly grow old sheet Template
And after this, this can be a initial photograph:
Limitations of directory become old Tracking in the same way as Templates
Using spreadsheets or docs to track era has several limitations. Its far more full of life to automate time tracking like a tool next mature Doctor.
1) The Human error Factor
There are a amassing of possibilities arising from human mistake that could lead to deafening mistakes in excel timesheets. For example, suitably using the incorrect formulas, incorporating incorrect formats or mistakenly rejection out key figures can guide to huge miscalculations in employee pay rates.
In fact, one of the most common human errors made in excel timesheets is mistakenly deleting them. grating to gain access to these deleted sheets can be a very hard task and inevitably lead to crises.
2) The Discrepancy along with Actual Hours Worked vs Reported Hours Worked
While you must trust your employees, you cant guarantee that everyone of them will be accurate considering their reporting. There may even be unplanned errors in reporting actual hours worked.
Unfortunately, Excel sheets dont manage to pay for you afterward the aptitude to track actual hours worked in real-time. era sheets are based upon reported hours worked, manually inserted in the spreadsheets.
A discrepancy of virtually 5-10 minutes every morning may not be an issue, but in imitation of this difference climbs up, you could lose a lot of money.
3) You Cant fiddle with Or Update Data
Tracking become old always involves elements of modification whether its a quick other task or if something takes longer than usual there always has to be way of being for adjustment.
However, modifying data on time-honored excel templates is a enormously get older consuming process.
This complexity has earsplitting implications subsequently the updates are seen too late and the employee has already been billed for a belittle amount of hours than actually worked.
4) Its hard To Assess Productivity
Sure, Excel timesheets pay for managers similar to every the hours workers have worked in a particular week or month, but its too much data to go through at once.
The format of this data isnt conducive to making insightful decisions. In addition, the chances of a governor misinterpreting instruction is quite high seeing as its quite hard to go through it all.
5) The business in the manner of Historical Data
You must remember that Excel timesheets arent expected to heap historical data. What this means is that quite often, to keep space, earlier edition of reports are written higher than and updated.
The downside of this is you dont have entry to older data anymore.
The biggest drawback of not having entrance to historical data is that companies cant spot long term trends and analyze productivity more than period or even have proof to resolve disputes exceeding hours worked in the future.
6) You Dont Have entry To Real Time Reports
Timesheets are often sent to managers on a weekly basis.
This means managers dont acquire updates roughly an employees behave hours in real time. The business here is as managers by yourself get a delayed copy, a lot of the grow old these sheets may not reflect whats currently in the works or whether there has been any alterations to circumstances.
In addition, these reports can acquire purposeless in the managers inbox or they can get the wrong, antiquated story of the file.
if you think and so, I'l t teach you several desain again below:
7) Their Tendency To Crash
The more an Excel sheet is updated or shared, the unconventional the chances of the file getting corrupted and unusable. You cant run that risk considering it comes to the important task of become old tracking.
Use an Automated era Tracker Tool
If you compulsion a more efficient showing off to track time, something that takes less of your epoch to direct and analyze, an automated online tracking tool is for you.
Professional timesheet software with time Doctor is a good rotate to reference book employee period sheets. grow old Doctor is a era tracking tool that gives you automated reports practically your employees discharge duty comings and goings including:
- The tasks theyve worked on
- The get older it took them
- What sites they visited during regular hours
- Clock in mature and clock out become old and more.
With this software based time clock, keeping track of hours worked has never been easier!
Few Basic Features of period Doctor
Easy era Tracking For Tasks
Employees have to begin a timer similar to a task and times Doctor runs in the background logging how much become old the employee spends on that specific task. There is no obsession for any calendar timesheet calculator they just have to log in and out. It makes the entire process of period tracking for individual tasks that much simpler.
With time Doctor, you can monitor poor period usage such as the period your workers spend upon futile sites taking into consideration YouTube and Facebook to make clear that your employees arent slacking off during their regular hours. taking into consideration an employee accesses websites in imitation of these, epoch Doctor automatically sends a pop going on asking if theyre yet working.
This is a extremely useful feature and not usually clear in this simplistic form in further grow old tracking tools taking into consideration Dovico timesheet software, Toggl, etc.
Time Doctor can with take on screenshots of the employees screens at random intervals during their doing hours to create certain theyre working. You can outlook off this feature if you wish. If you do use this, we recommend that you notify your employees that you are taking screenshots.
The software will furthermore automatically bow to that an employee is taking a break if theres inactivity for three minutes. This ensures that the software isnt organization by error afterward your employees are upon their lunch breaks or are just taking a quick breather.
Needless to say, a regular spreadsheet wont be nimble to monitor your employees to this extent.
The epoch reports generated by mature Doctor are far away more detailed than those youd acquire from a regular period sheet, making the get older tracking process more meaningful.
You can view data upon merged parameters at the blink of an eye. You have admission to detailed reports almost times usage sorted by individuals, groups, projects and times periods something you dont get from regular spreadsheets and timecards.
Here are some of the reports you have entrance to later than using era Doctor:
1) Timesheet Report
The timesheet relation highlights the sum hours worked by your employees during a specific get older suitably you have an idea of what theyre all going on to. Whats more is that you can easily export these into either .CSV or .XLS formats to make it easy to store.
2) times Use Report
With this, you can look what each individual team fanatic was lively upon in a unchangeable period. As time Doctor requires users to input the task they are effective upon back tracking, youll have an accurate psychoanalysis of how much times each user spent upon each task during a period.
3) Timeline Daily Report
Like a daily timesheet template, the timeline daily balance gives you a detailed psychotherapy of every the work your employees have the end in a daylight youll know what tasks were worked on, by who and for how long.
4) Projects Report
Like a project timesheet, the projects credit focuses upon individual projects. You get a assay of the amount of era spent on the task in total as skillfully as identifying which team believer spent the most era on it.
5) Attendance Report
The attendance story makes tracking absentees in a distant team much easier. Youll have a list of every the absentees in the week along subsequently the excuse why they couldnt make it.
6) poor time Use Report
Time Doctor has a built-in safeguard to ensure that your employees are spending get older in the right places.
Sites later Reddit, Facebook, Youtube, Twitter etc are every categorized as potential poor get older use (this list is customizable and the feature can be disabled).
Time Doctor will photo album which of these sites an employee visited, behind they visited it and for how long making clear theres dynamic grow old management.
Think of it as a epoch card calculator meant to track hours spent on tasks you dont desire your employees operating on.
7) Web and App Usage Report
This relation showcases all the Internet usage and application objection of each employee. However its not detailed acceptable to pretense you which of these apps or sites were unsuccessful ones- youll have to use the poor get older usage version to track that.
Time Doctor provides your employees considering all the security they craving roughly speaking their privacy gone using a mature tracking app. Nothing will be recorded or tracked subsequently theyve marked that theyre not working.
Also if a screenshot was taken afterward they were upon a rupture and forgot to pause mature Doctor, they have the out of the ordinary to delete it.
Time Doctor has combination integrations next tools that your team may already be using considering Todoist and Slack- making the transition to using an employee time tracking software from a acknowledged spreadsheet that much more simple.
What Is A Timesheet?
A timesheet is a spreadsheet for recording how much get older an employee spent on the go upon swap tasks. Your employees enter the exact mature behind they begin show for the morning and after that their out get older thats later they log out. after that the sum get older worked on individual tasks is calculated. Its that simple.
Keeping track of how much mature an employee works can be incredibly helpful. Not unaided does it makes the entire payroll process for total hours worked far more transparent, but furthermore ensures that your employees remain organized.
Ideally, these are the must-have data fields for timesheets:
- An employee make known and ID Number if applicable
- A exchange for each day of the week
- A column for the date, start mature and stop time
- In some cases, a column to list overtime hours and ill leave
- An place for the superintendent and employee to put a signature to validate the truthfulness of the guidance in the grow old sheet
Applications of Timesheets
As mentioned earlier, a professional timesheet can be a useful tool for your employee monitoring process.
Here are a few reasons why you should use a timesheet:
To preserve history and Resolve Disputes
The chief defense why employers use time sheets is to preserve a book of how many hours their employees act out and log any overtime put in. If they have an organized and honorable exaggeration of tracking how much con their employees put in, it makes it gauge their performance. If their pay is combined to hours worked (such as for freelance or promise team members) timesheets create it easier to pay them accordingly.
What this next does is avoid a concern where there is a major payroll squabble in the middle of the employer and employee just about undertaking put in and subsequent overtime pay. in the past theres an accurate lp simple of the employee hours worked, these payroll disputes can be handled easily.
To pay for Accurate Quotes To Clients
Another improvement of recording sum hours worked is that its easier to meet the expense of accurate quotes to clients. similar to a well-behaved mature sheet, independent contractors can have enough money quotes to clients when more confidence. It in addition to increases the transparency of the entire process as clients know how many hours specific tasks took and why theyre brute charged an X amount for those billable hours worked.
To intensify Task Productivity
In a detailed timesheet, employees can list alongside the grow old they spend upon repetitive tasks throughout the day. Employers can use this information to calculate how many hours these specific tasks tolerate in general and swell team productivity for repetitive and regular tasks. Also, with an accurate pretension to put on an act employee hours worked, the pay become old for employees can be adjusted to compensate for ill leave.
However, creating a table from scrape to monitor sum hours worked and then calculate occupy pay at an hourly rate following this could become a tedious process especially if youre play it manually upon paper timesheets.
Its one of the biggest complaints we listen from small event owners who have just hired their first employee or freelancer and dont think theyre quite ready to invest heavily into software considering a era card calculator- they cant seem to make the timesheet process efficient enough.
To encourage you with that, weve provided you subsequent to free timesheet templates each similar to interchange formats to case your needs. Just download them and use them to create your mature tracking process a breeze!
How To Streamline Your become old Tracking Process
Now that youve got your pardon timesheet template ready, its period to introduce it to your employees and create the entire process as seamless as possible.
You can accomplish this by focusing on the distribution and accretion of timesheets.
While some organizations nevertheless use paper timesheets, most have switched to online timesheets for their ease of distribution.
- You can upload an online spreadsheet on a shared action account subsequently Google Docs or Dropbox where each employee has entry to the spreadsheet at every times.
- Alternatively, if your employees acquit yourself below entirely exchange conditions and require alternating kinds of timesheets, you could always email it to them personally.
- To create this ease of right of entry more seamless, weve included fused spreadsheet formats of the similar template excel forgive pick one that you and your employees are to your liking with.
- create sure you acknowledge deadlines for all your employees to give in their timesheets. You dont desire your employees sending the timesheets on alternative days.
- Specify a format in which the employee timesheet template has to be sent to the manager. Whether its emailed directly to you, uploaded to a shared account, or even printed out on paper timesheets. Establishing uniformity always makes the process easier.
- make determined that theyve signed/marked a upholding of praise on the forms in the manner of they give it to you. You as well as desire to count a section for them to put in any overtime hours worked and ill depart taken.
Two Key Tips for Using Timesheets
Keep It Simple
You want your epoch sheet to be as easy to comprehend as possible. Your employees should position no confusion as to where and what they have to input. Timesheets are supposed to make the time tracking process easier for the employer and employees, not the additional exaggeration around.
To create the process even more streamlined, attempt an assign tasks subsequently code numbers that employees can note all along in their timesheets. This quirk you can know how much get older employees spend upon specific tasks which will assist you analyze the data enlarged for planning progressive task schedules.
We can all allow that timesheets are an incredibly useful tool. However, paper timesheets or even expected online timesheets arent the most efficient artifice to go very nearly tracking time.
Get era Doctor for $9.99 per user per month if you desire a no-fuss, efficient method of get older tracking. If youre yet upon the fence, use this free dealings to acquire access to our clear timesheet software for 14 days (no obsession for credit card details) and look how vigorous it is compared to any established spreadsheet or supplementary software.
If a software is not what you want, download our clear empty timesheet template that works best for you and your business.
Whether its the weekly bi-weekly or monthly spreadsheets, these employee timesheet templates are bound to put up to you and your team focus more on important tasks and stay productive then again of expending all your energies upon tracking employee fake hours.
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